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- Tasks: Supervise a team and provide top-notch administrative support in a dynamic healthcare setting.
- Company: Join the award-winning Aneurin Bevan University Health Board, dedicated to exceptional patient care.
- Benefits: Enjoy flexible working, extensive training, and a fantastic benefits package.
- Why this job: Make a real difference in healthcare while developing your career in a supportive environment.
- Qualifications: Strong organisational skills and leadership experience in administration.
- Other info: Be part of a passionate team committed to innovation and quality service.
The predicted salary is between 36000 - 60000 £ per year.
Are you highly organised, proactive, and passionate about delivering excellent administrative support? We are looking for a Business Support Administrator to join our team within the Estates & Facilities Division at Aneurin Bevan University Health Board. The post holder will be responsible for the day-to-day supervision of Business Support Administrators along with providing administrative support to operational Estates & Facilities manager for specific sites.
Responsibilities
- The post requires an individual who is well organised and an effective leader who can manage and adhere to Policy, Procedures and Protocols.
- They will be responsible for implementing quality standards and services specifications for the administration service and the operational effectiveness.
- Ensuring all functions are carried out in accordance with agreed procedures, protocols and timescales to the highest standard.
- The post holder will maintain excellent working relationships as integral part of the wider team, working collaboratively to provide a high-quality service to patients, staff and visitors.
- They will supervise and lead staff providing effective and efficient administrative support, successfully completing work tasks to agreed specifications standards of performance and quality.
- They must ensure all statutory requirements are met and to advise the management team on areas of concern and assist in the development of improvement plans to meet the Health Boards Needs.
About The Role
As a Business Support Administrator, you will play a key role in providing efficient, effective, and confidential administrative and telephony support to the senior team. This is a varied and rewarding role where you will:
- Manage your own workload and prioritise tasks to meet deadlines.
- Provide secretarial support, including electronic diary management, arranging meetings, preparing papers, and producing correspondence.
- Act as the first point of contact for enquiries, exercising judgment and professionalism.
- Maintain divisional databases, process invoices, and support financial compliance.
- Organise and maintain filing systems, handle incoming and outgoing mail, and ensure smooth communication across the team.
- Take and transcribe minutes of meetings and assist with SharePoint, ESR, Oracle, and other systems.
Why Join Us?
You’ll be part of a supportive team committed to delivering high-quality services. We offer opportunities for development and a flexible working environment within a dynamic healthcare organisation. Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in‐house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work‐life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high‐quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world‐class healthcare service fit for the future.
Business Administration Supervisor - Royal Gwent/St Woolos Hospital in Birmingham employer: Aneurin Bevan University Health Board
Contact Detail:
Aneurin Bevan University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administration Supervisor - Royal Gwent/St Woolos Hospital in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their mission. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. It’s also a great opportunity to reiterate your interest in the position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in being part of our team!
We think you need these skills to ace Business Administration Supervisor - Royal Gwent/St Woolos Hospital in Birmingham
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you manage your workload and prioritise tasks, so give us examples of how you've done this in the past!
Be Proactive in Your Approach: We love a proactive attitude! In your written application, share instances where you've taken the initiative to improve processes or solve problems. This will show us you're the right fit for our team.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Business Support Administrator role. Mention relevant experiences that align with the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing workloads, providing secretarial support, and maintaining databases. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires someone who is highly organised, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will highlight your ability to thrive in a busy environment.
✨Demonstrate Leadership Qualities
As a supervisor, you'll need to lead a team effectively. Think of instances where you've taken charge or supported others in a leadership capacity. Share these stories during your interview to illustrate your capability to manage and motivate a team while adhering to policies and procedures.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the challenges they face, or the goals of the Estates & Facilities Division. This not only shows your interest but also helps you gauge if the organisation aligns with your career aspirations.
