At a Glance
- Tasks: Support operations with admin tasks, manage records, and assist on projects.
- Company: Growing Facilities Management company with a friendly vibe.
- Benefits: Flexible part-time hours, supportive environment, and career progression opportunities.
- Other info: Perfect for those looking to balance work and studies.
- Why this job: Gain valuable experience in facilities management while working flexibly.
- Qualifications: Strong organisational skills, good IT literacy, and effective communication.
The predicted salary is between 12694 - 14870 € per year.
Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards to this part-time permanent position.
Salary: £12,694.50 - £14,870.70
Hours: Part-Time 22.5 hours per week (Flexible Hours Available)
Location: [Insert Location / Hybrid if applicable]
Reporting to: Operations Manager / Facilities Manager
Role Overview
Our client is a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks. This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently. The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business.
Key Responsibilities
- Match photographs of completed works to corresponding jobs and upload records accurately.
- Organise and maintain electronic job files and documentation.
- Support the operations team with general administration tasks.
- Update spreadsheets, databases, and internal systems.
- Assist with compiling reports and project information.
- Liaise with engineers, subcontractors, and office staff to obtain missing information where required.
- Help ensure completed job records are accurate and compliant.
- Assist with document control and filing.
- Provide ad hoc support on various operational and administrative projects.
Person Specification
Essential Skills & Experience
- Strong organisational skills and excellent attention to detail.
- Good computer literacy, including Microsoft Office (Excel, Outlook, Word).
- Ability to manage and prioritise workload independently.
- Strong communication skills, both written and verbal.
- Reliable, proactive, and able to work accurately with large volumes of information.
Desirable
- Previous administration experience within facilities management, construction, maintenance, or property services.
- Experience working with job management or CAFM systems.
- Experience handling digital files, photos, and document management processes.
What We Offer
- Flexible part-time hours
- Friendly and supportive working environment
- Opportunity to gain experience within the facilities management sector
- Potential for additional hours and career progression as the business grows
Administrative Assistant - Part Time in Rotherham employer: Andy File Associates Ltd
Andy File Associates Limited offers a fantastic opportunity for individuals seeking part-time employment as an Administrative Assistant within a supportive and flexible work environment. With a focus on employee growth, the company provides valuable experience in the facilities management sector, along with the potential for career progression as the business expands. Join a friendly team where your organisational skills and attention to detail will be appreciated and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Part Time in Rotherham
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in administration and organisation. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to administrative tasks and your attention to detail. We recommend doing mock interviews with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in the role and the company. Don’t forget to tailor your approach to highlight your organisational skills!
We think you need these skills to ace Administrative Assistant - Part Time in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the job description!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your relevant experience and how you can support the operations team effectively. Keep it friendly and professional!
Show Off Your IT Skills:Since good computer literacy is essential, don’t forget to mention your proficiency in Microsoft Office and any other relevant software. We love seeing candidates who can handle spreadsheets and databases like a pro!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s super easy and ensures your application gets to us directly. Plus, we can’t wait to hear from you!
How to prepare for a job interview at Andy File Associates Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around organisation and attention to detail. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your IT Skills
Since good computer literacy is essential for this role, be prepared to discuss your experience with Microsoft Office, particularly Excel and Word. You might even want to mention any specific projects where you used these tools effectively, as it shows you can handle the technical aspects of the job.
✨Prepare Examples of Your Work
Think of specific examples from your past experiences that demonstrate your organisational skills and ability to manage multiple tasks. Whether it’s a project you handled or a time you improved a process, having these stories ready will help you stand out during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
