At a Glance
- Tasks: Support a busy Facilities Management team with administration and invoicing tasks.
- Company: Join a dynamic team at Andy File Associates Limited, a leading recruitment agency.
- Benefits: Enjoy 33 days holiday, potential for private healthcare, and ongoing training.
- Other info: Perfect for proactive individuals looking to make an impact in a short-term role.
- Why this job: Gain valuable experience in a supportive environment while working flexible hours.
- Qualifications: Previous admin experience and strong IT skills are essential.
Andy File Associates Limited is working as a Recruitment Agency on behalf of our client for this 3-month fixed term contract position (Part time hours) FM Business Support Administrator Sheffield, S4.
This is an excellent opportunity for a proactive administrator with strong organisational skills and previous costing/invoicing experience to support the smooth day-to-day running of the business.
Key Responsibilities:- Producing quotes, purchase orders and invoices
- Supporting the accounts function with supplier invoice inputting
- Managing correspondence, spreadsheets, databases and reports using Microsoft Office packages
- Collating and distributing subcontractor reports and documentation to clients
- Scheduling and updating PPM, periodic and inspection records
- Logging and raising work orders via CAFM systems
- Deploying jobs to technicians and updating systems with completed work details
- Processing timesheets and allocating technician hours to jobs
- Arranging travel and accommodation where required
- Maintaining accurate site records and documentation
- Supporting internal ISO processes and general administration duties
- Liaising with internal departments, subcontractors and clients
- Previous administration experience within Facilities Management, Construction or a similar environment desirable
- Experience within a costing/invoicing or accounts support role essential
- Strong IT literacy including Microsoft Word, Excel, Outlook and PowerPoint
- Experience using CAFM systems such as Joblogic, Maximo, Easybuild or similar advantageous
- Excellent organisational skills with strong attention to detail
- Ability to prioritise workload and work to deadlines
- Strong communication and customer service skills
- Ability to work independently and use initiative
- Holiday entitlement of 33 days (including Bank Holidays), pro rata
- Long service accrual of 1 additional day per 5 years of service (up to a maximum of 5 days, pro rata for FTC period)
- Bupa Private Healthcare and Cash Plan (available after successful probation, with option to join the company healthcare scheme)
- Zurich Life Insurance Cover
- Ongoing training and development with core competency training in your field
FM Business Support Administrator in Burngreave employer: Andy File Associates Ltd
Andy File Associates Limited offers a supportive and dynamic work environment for the FM Business Support Administrator role in Sheffield, where employees can thrive with flexible part-time hours and a generous holiday entitlement of 33 days pro rata. The company prioritises employee growth through ongoing training and development opportunities, alongside attractive benefits such as private healthcare and life insurance, making it an excellent choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land FM Business Support Administrator in Burngreave
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management sector. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for FM Business Support Administrator roles and practice your answers. We all know that confidence is key, so the more you prepare, the better you'll perform when it’s showtime.
✨Tip Number 3
Show off your skills! Bring along examples of your previous work, especially anything related to costing, invoicing, or using CAFM systems. This will help you stand out and demonstrate your experience in a tangible way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community, so make sure to let us know you’re interested!
We think you need these skills to ace FM Business Support Administrator in Burngreave
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the FM Business Support Administrator role. Highlight your previous administration experience, especially in Facilities Management or similar environments, and showcase your costing/invoicing skills.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description, and don’t forget to show your enthusiasm for joining our team!
Show Off Your IT Skills:Since strong IT literacy is essential, make sure to mention your proficiency with Microsoft Office packages and any experience with CAFM systems. We want to see how you can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at Andy File Associates Ltd
✨Know Your Stuff
Make sure you brush up on your knowledge of Facilities Management and the specific tasks mentioned in the job description. Familiarise yourself with terms like CAFM systems, invoicing, and scheduling. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met.
✨Get Comfortable with Tech
The job mentions a need for strong IT literacy, especially with Microsoft Office and possibly CAFM systems. If you have experience with any specific software, be sure to mention it. If not, consider doing a quick online tutorial to get familiar with the basics before your interview.
✨Practice Your Communication Skills
As you'll be liaising with various stakeholders, practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and answering common interview questions.
