At a Glance
- Tasks: Support operations with admin tasks, manage records, and assist on projects.
- Company: Growing Facilities Management company with a focus on teamwork.
- Benefits: Flexible hours, competitive salary, and a supportive work environment.
- Other info: Part-time role with opportunities for personal and professional growth.
- Why this job: Perfect for detail-oriented individuals looking to gain experience in a dynamic setting.
- Qualifications: Strong IT skills and ability to multitask effectively.
The predicted salary is between 12694 - 14870 € per year.
Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards to this part-time permanent position.
Salary: £12,694.50 - £14,870.70
Hours: Part-Time 22.5 hours per week (Flexible Hours Available)
Location: [Insert Location / Hybrid if applicable]
Reporting to: Operations Manager / Facilities Manager
Role Overview
Our client is a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks. This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently. The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business.
Key Responsibilities
- Match photographs of completed works to corresponding jobs and upload records accurately.
- Organise and maintain electronic job files and documentation.
- Support the operations team with general administration tasks.
- Update spreadsheets, databases, and internal systems.
- Assist with compiling reports and project information.
- Liaise with engineers, subcontractors, and office staff to obtain missing information where required.
- Help ensure completed job records are accurate and compliant.
- Assist with document control and filing.
- Provide ad hoc support on various operational and administrative projects.
Person Specification
Essential Skills
Administrative Assistant - Part Time employer: Andy File Associates Ltd
Andy File Associates Limited is an excellent employer, offering a supportive and flexible work environment for the part-time Administrative Assistant role. With a focus on employee growth and development, the company fosters a culture of collaboration and innovation, ensuring that staff feel valued and empowered in their contributions. Located in a thriving area, employees benefit from a dynamic workplace that prioritises work-life balance and provides opportunities to engage in meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Part Time
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Polish your online presence! Make sure your LinkedIn profile is up-to-date and reflects your skills and experience. Engage with relevant content and connect with professionals in the Facilities Management sector to increase your visibility.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to administrative tasks. Think about how you can showcase your attention to detail and IT skills, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for the perfect part-time Administrative Assistant position. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Administrative Assistant - Part Time
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your attention to detail and organisational skills shine through!
Craft a Catchy Cover Letter:Your cover letter is your chance to show us your personality! Keep it concise, but make sure to explain why you're the perfect fit for this part-time role and how you can support our operations team.
Showcase Your IT Skills:Since good IT skills are essential for this role, mention any relevant software or tools you’re familiar with. We love seeing candidates who can hit the ground running with spreadsheets and databases!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Andy File Associates Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Administrative Assistant position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational strategies. Bring examples of how you've managed multiple tasks in the past, perhaps through specific projects or experiences. Highlight any tools or software you’ve used to keep things in order, as this will demonstrate your readiness for the role.
✨Prepare for Practical Questions
Expect questions that assess your IT skills and attention to detail. You might be asked how you would handle specific scenarios, like organising job documentation or updating spreadsheets. Practise answering these types of questions so you can showcase your problem-solving abilities and practical knowledge during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and the company. Consider asking about the team you'll be working with, the types of projects you'll support, or how success is measured in this position. It’s a great way to demonstrate your enthusiasm and get a better understanding of the company culture.
