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- Tasks: Support operations with admin tasks, manage records, and assist on projects.
- Company: Growing Facilities Management company with a supportive culture.
- Benefits: Flexible part-time hours, friendly environment, and career progression opportunities.
- Other info: Potential for additional hours as the business expands.
- Why this job: Gain valuable experience in facilities management while working flexibly.
- Qualifications: Strong organisational skills, good IT literacy, and effective communication.
Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards to this part-time permanent position.
Our client is a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks. This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently. The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business.
Key Responsibilities- Match photographs of completed works to corresponding jobs and upload records accurately.
- Organise and maintain electronic job files and documentation.
- Support the operations team with general administration tasks.
- Update spreadsheets, databases, and internal systems.
- Assist with compiling reports and project information.
- Liaise with engineers, subcontractors, and office staff to obtain missing information where required.
- Help ensure completed job records are accurate and compliant.
- Assist with document control and filing.
- Provide ad hoc support on various operational and administrative projects.
- Strong organisational skills and excellent attention to detail.
- Good computer literacy, including Microsoft Office (Excel, Outlook, Word).
- Ability to manage and prioritise workload independently.
- Strong communication skills, both written and verbal.
- Reliable, proactive, and able to work accurately with large volumes of information.
- Previous administration experience within facilities management, construction, maintenance, or property services.
- Experience working with job management or CAFM systems.
- Experience handling digital files, photos, and document management processes.
- Flexible part-time hours
- Friendly and supportive working environment
- Opportunity to gain experience within the facilities management sector
- Potential for additional hours and career progression as the business grows
Administrative Assistant employer: Andy File Associates Ltd
Contact Detail:
Andy File Associates Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile to reflect your skills and experience relevant to administrative roles. Join groups related to facilities management and engage with posts to get noticed.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions and scenarios related to administrative tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for the right job. Keep an eye on our listings and don’t hesitate to submit your application directly for the best chance of landing that role.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and attention to detail, as these are key for the position. We want to see how your experience aligns with the tasks mentioned in the job description.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time role. Mention your relevant experience and how you can support the operations team effectively. Remember, we love a bit of personality!
Show Off Your IT Skills: Since good computer literacy is essential, make sure to mention your proficiency in Microsoft Office and any other relevant software. If you've worked with job management or CAFM systems before, let us know – it could give you an edge!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our friendly team!
How to prepare for a job interview at Andy File Associates Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around organisation, attention to detail, and IT proficiency. This will help you tailor your answers to show how you fit the role perfectly.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your IT Skills
As good computer literacy is essential, especially with Microsoft Office, consider doing a quick refresher on Excel, Word, and Outlook. You might be asked about your experience with these tools, so having specific examples of how you've used them in previous roles will give you an edge.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and any ongoing projects. This shows your genuine interest in the role and helps you assess if it's the right fit for you as well.