Administrator/ Legal PA - Rural & Commercial Property - Edinburgh

Experience of dataroom management and using Docusign is an advantage but not essential.

Responsibilities include:

• Responding to incoming calls, emails and correspondence and forwarding to the appropriate partner or fee‑earner.
• General administrative duties including mail distribution, scanning, printing, archiving; supporting meetings including arranging catering and IT assistance when needed and booking travel and accommodation.
• Assisting partners and fee earners with ad‑hoc administration as required such as form filling.
• Onboarding new clients and opening new matters (including assisting with anti‑money‑laundering checks, conflict checks and production of letters of engagement) in accordance with the processes set out by the teams.
• Assisting with producing accurate invoices and supporting client financial reports (if applicable).
• Uploading invoices to Aderant Expert Assistant for processing and processing expenses and credit card statements.
• Instructing transfers/payments by Cashroom with partner or fee‑earner oversight.
• Liaising with Head of Legal Support to assist allocation of work across the teams and wider legal support team.

You will be expected to:

• Use all relevant Microsoft packages competently including I‑Manage and Aderant (training will be provided) and keep updating your skills by attending mandatory and other training.
• Have a high level of team engagement – in person and via Teams/email/phone with partners and fee earners.
• Produce all work to an accurate standard within designated timescales.
• Carry out a significant workload and tasks with minimal supervision.
• Confidently delegate tasks to Central Administration and others.
• Take responsibility for department administration and projects.
• Assist other legal support team colleagues with high‑priority jobs; provide cover during holidays and other absences.
• Develop your client relationship and client‑care skills.

What you will need to succeed:

• Admin/PA experience within a fast‑paced, busy office environment; experience in a property‑based team (residential, commercial or rural) would be preferred but is not essential.
• A well‑organised, methodical and pro‑active approach to work and an ability to prioritise your workload to meet deadlines.
• Excellent IT skills including technical proficiency in: Word – document production and formatting, I‑Manage – document management (training will be provided), Aderant – finance (training will be provided), Excel – confidence working with figures is desirable.
• Good communication and interpersonal skills with the ability to liaise at all levels.
• Accuracy in all aspects of your work ensuring all is to a high standard with an eye for detail.
• Commitment, flexibility and a willingness to assist other teams.
• A “can do” attitude and keen to learn new skills and quickly implement them.
• An ability to take instructions and feedback from other PAs and from partners and fee earners in a positive, constructive manner and to learn from your peers.

What we offer:

• A competitive salary and benefits package.
• Supportive and collaborative team culture and work environment.
• Opportunities for professional development and growth.

Anderson Strathern is an equal opportunities employer. Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.