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- Tasks: Support the Managing Director with diary management, communications, and meeting coordination.
- Company: Dynamic and supportive company based in Gloucester, focused on professional development.
- Benefits: Part-time hours, competitive salary, and opportunities for growth.
- Why this job: Join a growing business and make a real impact in a key support role.
- Qualifications: Experience in senior executive support and strong organisational skills required.
- Other info: Flexible working hours and a collaborative environment await you.
The predicted salary is between 19200 - 22400 £ per year.
A brand-new permanent opportunity to join a dynamic and supportive company based in the heart of Gloucester. This is a rare and exciting opportunity to join a growing business, who is highly invested in supporting professional development opportunities, on a part-time permanent basis.
The successful candidate will provide comprehensive, proactive, and confidential personal assistant to the Managing Director acting as a key gatekeeper and organisational partner.
To apply for this position you must have previous experience in a senior executive support role.
Responsibilities:
- Provide support with complex diary and inbox management, meeting coordination and travel arrangements
- Act as a trusted first point of contact, managing communications with both internal and external teams and clients
- Prepare and manage correspondence, reports, presentations, and briefing materials
- Coordinate leadership and board-level meetings, including agenda preparation, minute taking and tracking of actions and follow-ups
- Support scheduling, and preparation for key meetings, reviews, and external engagements
- Support office administration such as coordination of office facilities, supplies, and liaison with service providers
- Maintain digital and physical filing systems, ensuring information is easily accessible and audit-ready
- Assist with HR-related administration, including onboarding logistics, induction coordination, and maintenance of employee records
- Provide light finance and commercial administration support, including processing invoices, expense claims, and purchase orders where required
- Support the coordination of internal events, leadership meetings, and company activities
- Ensure company policies, procedures, templates, and contact records are kept up to date
- Provide ad-hoc administrative support to senior leadership and teams as required, flexing workload in line with business priorities
Attributes:
- Exceptional organisational and time management skills, with the ability to manage priorities
- Strong written and verbal communication skills, with excellent attention to detail
- Proactive, anticipatory approach with the confidence to use judgement and take initiative
- Highly trustworthy and comfortable handling sensitive and confidential information
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Calm, adaptable, and resilient in a fast-paced and evolving environment
Hours: Monday to Friday, 8am to 3pm (open to slight variation in hours for right candidate)
Salary: up to £32,000 pro rata, depending on experience
PA To Managing Director in Gloucester employer: Anderson Recruitment Ltd
Contact Detail:
Anderson Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA To Managing Director in Gloucester
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Managing Director's background. Prepare some thoughtful questions to show you're genuinely interested and ready to be their right-hand person.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or presentations you've created. This will demonstrate your organisational prowess and attention to detail.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA To Managing Director in Gloucester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role. Highlight your previous experience in senior executive support and showcase your organisational skills. We want to see how you can be a key gatekeeper for our Managing Director!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed complex diaries or handled sensitive information in the past. We love a good story!
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft Office applications. We’re looking for someone who can hit the ground running, so if you’ve got those skills, flaunt them! Make it clear how you can support our team effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Anderson Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Managing Director. Familiarise yourself with diary management, meeting coordination, and the importance of being a gatekeeper. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed complex schedules or handled sensitive information in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational abilities.
✨Communicate Clearly and Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer about their expectations for the role, which shows your proactive approach and interest in the position.
✨Demonstrate Your Adaptability
Given the fast-paced environment mentioned in the job description, be ready to discuss how you've adapted to changing priorities in the past. Share examples that illustrate your resilience and ability to stay calm under pressure, as this will resonate well with the hiring team.
