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- Tasks: Manage project documentation and support project delivery in a dynamic environment.
- Company: Respected UK contractor known for transforming kitchens and eateries.
- Benefits: Up to £30k salary, bonus potential, 22 days holiday, and free Friday lunches.
- Why this job: Be at the heart of exciting projects and develop your career in a supportive team.
- Qualifications: Experience in project coordination or document control with strong IT skills.
- Other info: Hybrid working available after probation; great opportunity for growth.
The predicted salary is between 24000 - 36000 £ per year.
Our client has grown from strength to strength through continuous investment in their people, training, and industry expertise. Today, they are one of the UK’s most respected contractors and equipment suppliers in their field. Their work has transformed the kitchens and eateries of some of the best-known restaurants, companies and organisations in the UK. Due to continued growth, they are now looking for a Document Controller & Project Administrator to join their friendly and supportive team in Gloucester. This opportunity would suit someone from a construction, engineering, or built-environment background who enjoys working across multiple projects and ensuring documentation and project information is organised, compliant, and accessible. You will play an important role in supporting project delivery, coordinating documentation, and ensuring project records are accurate, organised, and compliant. If you enjoy being at the centre of projects and ensuring everything runs smoothly behind the scenes, this could be a fantastic opportunity to develop your career.
Responsibilities
- Document Control: Setting up and maintaining document control systems (SharePoint or similar platforms)
- Managing document templates, numbering systems, and document registers
- Ensuring correct version control and revision tracking
- Maintaining accurate records of issued and received project documents
- Distributing documents to the correct departments and project teams
- Supporting audits by maintaining high-quality and compliant documentation
- Preparing document reports, summaries, and transmittals
- Maintaining structured file systems and archiving project documents at completion
- Project Administration: Preparing accurate and detailed project quotations
- Handling incoming customer enquiries and liaising with clients, suppliers and internal teams
- Processing sales orders from pre-order checks through to invoicing preparation
- Organising delivery schedules and installation logistics
- Supporting project administration from start to completion
- Providing day-to-day support to sales and project managers
- Managing after-sales support, including logging and progressing warranty calls
Candidate Attributes
- Previous experience in a project coordination document control or site administration
- Strong IT skills, particularly in Microsoft Office
- Highly organised with strong time management and prioritisation abilities
- Ability to work independently and collaboratively within a team
- Strong attention to detail with the ability to analyse and present information clearly
- A positive, can-do attitude with a willingness to take ownership and get things done
Working Hours
Hours: Monday – Thursday, 8:30am – 5:30pm & Friday, 8:30am - 4pm (hybrid working on offer after successful completion of probation)
Salary and Benefits
Salary: Up to £30k per annum + discretionary bonus up to 12% of annual salary, 22 days holiday + bank holidays (rising with service), free lunch on Fridays, Death in service & Income protection scheme.
Document Controller & Project Administrator in Gloucester employer: Anderson Recruitment Ltd
Contact Detail:
Anderson Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller & Project Administrator in Gloucester
✨Tip Number 1
Network like a pro! Reach out to people in the construction and engineering sectors, especially those who work at companies you're interested in. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a job fair or an informal coffee, be ready to discuss your experience with document control and project administration. Bring examples of how you've kept things organised and compliant.
✨Tip Number 3
Be proactive! If you see a job listing that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for interviews by researching the company’s projects and values. Tailor your answers to show how your background in document control aligns with their needs. Remember, they want someone who can help keep everything running smoothly!
We think you need these skills to ace Document Controller & Project Administrator in Gloucester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller & Project Administrator role. Highlight your experience in document control and project administration, especially if you've worked in construction or engineering. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've managed documentation and supported projects in the past. We love a good story that showcases your skills!
Show Off Your IT Skills: Since strong IT skills are key for this role, make sure to mention your proficiency with Microsoft Office and any document control systems you've used. If you’ve got experience with SharePoint or similar platforms, let us know – we’re all about that tech-savvy vibe!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s super easy, and you’ll be able to upload your CV and cover letter directly. Plus, it helps us keep everything organised on our end – just like we like it!
How to prepare for a job interview at Anderson Recruitment Ltd
✨Know Your Documents
Before the interview, brush up on document control systems like SharePoint. Familiarise yourself with how they work and be ready to discuss your experience with managing documentation and ensuring compliance. This will show that you understand the role and can hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples of how you've kept projects organised in the past. Think about specific situations where your attention to detail made a difference. Being able to articulate your organisational strategies will demonstrate your fit for the role.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific project administration tasks or document control challenges. Practise answering these types of questions using the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Highlight Your Teamwork Experience
Since the role involves liaising with various teams, be prepared to discuss your collaborative experiences. Share stories that illustrate your ability to work well with others, manage customer enquiries, and support project managers effectively.