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- Tasks: Support planned maintenance activities and manage documentation for compliance.
- Company: Reputable facilities management company based in Glasgow.
- Benefits: Fixed-term contract with a competitive salary and Monday to Friday hours.
- Why this job: Join a dynamic team and gain valuable experience in facilities management.
- Qualifications: Administrative experience, attention to detail, and proficiency in Microsoft Office.
- Other info: Opportunity for career growth in a fast-paced environment.
The predicted salary is between 21000 - 28000 £ per year.
Anderson Knight is delighted to be recruiting a PPM Administrator on behalf of a well-established and reputable facilities management company based in Glasgow. The successful candidate will play a key role in supporting the delivery of planned preventative maintenance (PPM) activities, ensuring schedules are managed effectively, documentation is kept accurate, and all contractual and compliance requirements are met. This is a fixed-term contract running from January 2026 (exact start date to be confirmed) until 19 February 2027.
Salary: £24,960
Hours: Monday to Friday, 8:30am – 4:30pm
Key Responsibilities:
- Maintain a strong understanding of client accounts and specific contract requirements.
- Administer and oversee the full Case Clean and PPM process.
- Ensure all compliance documentation and associated processes are completed accurately and within agreed timescales.
- Process financial transactions linked to Case Clean and maintenance contracts.
- Provide comprehensive administrative support to contract account managers and service managers.
- Adhere to all agreed administrative procedures, ensuring records and documentation are accurately maintained.
- Track, monitor, and report on outstanding purchase orders and unissued parts.
- Maintain accurate records relating to legislative and compliance requirements.
- Manage documentation for subcontractors and engineering teams, including timesheets, day sheets, and compliance certificates.
- Prepare, update, and submit client progress reports, uploading information to client systems where required.
- Ensure chargeable works are processed in line with contractual agreements.
- Maintain F-Gas compliance and reporting records.
- Support the financial close-out of completed works in line with company procedures.
- Organise and maintain electronic and manual filing systems, including scanning and document uploads.
- Produce statistical and analytical reports as requested by management or clients.
Key Skills and Attributes:
- Proven administrative experience, ideally within facilities management, maintenance, or a service-led environment.
- Exceptional attention to detail with a high level of accuracy.
- Strong proficiency in Microsoft Office applications, particularly Excel.
- Ability to prioritise workload and manage multiple deadlines effectively.
- Strong communication skills with the ability to build positive working relationships with internal teams and external stakeholders.
- A collaborative team player who can also work independently when required.
- Comfortable working in a fast-paced environment while maintaining professionalism and accuracy.
To apply for this excellent opportunity, please submit your CV in complete confidence.
PPM Administrator in Renfrew employer: Anderson Knight
Contact Detail:
Anderson Knight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PPM Administrator in Renfrew
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector and let them know you're on the lookout for a PPM Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to planned preventative maintenance and think about how your skills align with their needs. This will help you stand out as a candidate who truly gets what they're all about.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to compliance and documentation processes. Being able to articulate your experience with accuracy and attention to detail will show that you're the right fit for the role.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email reiterating your interest in the PPM Administrator position can leave a lasting impression. Plus, it shows that you're proactive and genuinely interested in the opportunity.
We think you need these skills to ace PPM Administrator in Renfrew
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially in facilities management, to show us you're the right fit for the PPM Administrator role.
Show Off Your Attention to Detail: Since this role requires exceptional accuracy, include examples in your application that demonstrate your attention to detail. Whether it's managing compliance documentation or processing financial transactions, let us see how meticulous you are!
Keep It Professional Yet Friendly: While we want to see your personality shine through, remember to maintain a professional tone in your application. Use clear language and structure your CV well so it’s easy for us to read and understand your qualifications.
Apply Through Our Website: We encourage you to apply directly through our website. This way, your application will be processed more efficiently, and you'll be one step closer to joining our fantastic team at StudySmarter!
How to prepare for a job interview at Anderson Knight
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a PPM Administrator. Familiarise yourself with planned preventative maintenance processes and the specific compliance requirements mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your administrative experience, especially in facilities management or service-led environments. Be ready to discuss how you've managed documentation, tracked compliance, and supported teams in previous roles. Use specific examples to demonstrate your attention to detail and proficiency in tools like Microsoft Excel.
✨Prepare Questions
Interviews are a two-way street, so prepare thoughtful questions about the company and the role. Ask about their approach to compliance and how they support their PPM Administrators. This shows that you're engaged and eager to understand how you can contribute to their success.
✨Stay Professional Yet Approachable
While it's important to maintain professionalism, don't forget to let your personality shine through. The company is looking for a collaborative team player, so be friendly and approachable during the interview. This will help you build rapport with the interviewers and demonstrate that you can fit into their team culture.
