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- Tasks: Support a dynamic legal team with admin tasks and client communications.
- Company: Join a leading firm in Edinburgh with a collaborative culture.
- Benefits: Enjoy hybrid working, performance bonuses, and generous leave.
- Why this job: Be part of a vital role that ensures high-quality client service.
- Qualifications: Experience as an EA or PA, with strong organisational skills.
- Other info: Great opportunity for career growth in a supportive environment.
The predicted salary is between 33000 - 46200 ÂŁ per year.
Anderson Knight is recruiting a Legal EA for our clients based in Glasgow. You will work collaboratively as part of a team, providing executive assistant and administrative support to the personal team and the wider Personal and Family practice area. This role is key to ensuring we deliver an efficient, high-quality service to the client’s external clients.
Key Responsibilities:
- Manage diaries, meetings, travel, and related logistics, ensuring all materials, papers, and itineraries are prepared in advance.
- Handle new client queries, maintaining accurate background details and ensuring a professional first point of contact.
- Proactively manage emails, correspondence, and mail — prioritising, filing to DMS, and ensuring timely action or delegation.
- Maintain case and document management systems, including data input, file organisation, and adherence to “less paper” practices.
- Support lawyers and paralegals during absences by monitoring communications, handling urgent matters, and maintaining workflow continuity.
- Assist with billing, expenses, invoice processing, and financial administration in line with internal procedures and deadlines.
- Draft and proofread correspondence, letters of engagement, and legal documents, ensuring quality, consistency, and accuracy.
- Coordinate internal communication and knowledge sharing, keeping contact lists, databases, and templates updated and accessible.
- Undertake specialist administrative duties such as finance, marketing, and business development support as required.
- Provide general administrative support to the team, including minute-taking, rota cover, and ad hoc tasks under lawyer direction.
- Responsible for ensuring all BigHand and non-BigHand work is complete within required timescales for lawyers and paralegals
- Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary
Skills and Requirements:
- Experienced in supporting a busy Personal and Family law team, with strong understanding of its workflows and client needs.
- Calm under pressure, able to manage competing priorities and meet tight deadlines with accuracy and professionalism.
- Exceptional communication and interpersonal skills, confident liaising with clients, colleagues, and external contacts at all levels.
- A collaborative team player, willing to assist others and adapt to shifting team requirements and workloads.
- Professional and client-focused demeanour, consistently representing the firm’s values and standards.
- Proactive and solutions-oriented, always seeking ways to improve efficiency and service delivery for lawyers and paralegals.
- Flexible and adaptable, open to varying working hours, evolving team structures, and cross-training across practice areas.
- Highly organised and self-motivated, with the ability to prioritise effectively and work independently using sound judgment.
- Strong IT proficiency, including Microsoft Word (track changes/mail merge), Outlook, Excel, and PowerPoint; willing to develop further digital skills.
- Familiarity with Aderant, DMS, and BigHand systems (preferred), with excellent attention to detail in document production and formatting.
Benefits:
- Life Assurance
- Hybrid working
- Performance Bonuses
- Pension
- Income Protection
- Electric car salary sacrifice
- Generous annual leave entitlement (increases with length of service).
If you’re interested in this opportunity, please submit your CV in confidence.
Legal EA employer: Anderson Knight
Contact Detail:
Anderson Knight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal EA
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal EA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Legal EA, you'll need to handle client queries and liaise with colleagues effectively. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Legal EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal EA role. Highlight your experience in diary management, client communication, and document handling to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background makes you an ideal candidate. Keep it professional but let your personality come through!
Showcase Your Organisational Skills: Since this role requires excellent organisational abilities, give examples in your application of how you've successfully managed multiple tasks or projects. We want to see how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Anderson Knight
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal EA. Familiarise yourself with diary management, client communication, and document handling. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in previous roles. Discuss specific tools or methods you use to stay organised, especially under pressure. This will highlight your ability to prioritise and manage time effectively, which is crucial for this position.
✨Demonstrate Strong Communication Abilities
Since you'll be dealing with clients and colleagues at all levels, practice articulating your thoughts clearly. Think of scenarios where you've handled client queries or collaborated with a team. This will showcase your interpersonal skills and confidence in professional settings.
✨Be Ready for Scenario Questions
Expect questions that assess how you'd handle real-life situations, like managing conflicting priorities or dealing with difficult clients. Prepare by thinking through your past experiences and how they relate to the key responsibilities of the role. This will help you provide thoughtful, relevant answers during the interview.
