At a Glance
- Tasks: Coordinate maintenance activities and ensure compliance for a major retail estate.
- Company: Join a respected facilities management organisation in Glasgow.
- Benefits: Enjoy 33 days holiday, hybrid working, and great perks like retail discounts.
- Other info: Dynamic team environment with opportunities for growth and development.
- Why this job: Make a real impact on safety and performance while developing your skills.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 24969 - 34969 £ per year.
Anderson Knight is delighted to be recruiting a Maintenance Administrator for a well-established and highly respected facilities management organisation based in Glasgow. This is a fantastic opportunity to join a supportive and forward-thinking team where your work will directly contribute to the performance, safety, and compliance of a major retail estate.
The Role
As a Maintenance Administrator, you will support the effective coordination of asset and planned maintenance activities, ensuring records are accurate, compliance requirements are met, and maintenance programmes run smoothly. You’ll work closely with operational teams, contractors, and internal stakeholders to help maintain high standards across the estate. This role combines administration, data management, and collaboration within a busy facilities environment.
Working Pattern
- 37.5 hours per week, Monday–Friday
- Choice of 8:00am–4:00pm or 9:00am–5:00pm
- Hybrid — 1 day working from home per week
Salary: £24,969
What You’ll Be Doing
- Maintaining and updating maintenance and asset records within internal systems
- Supporting the coordination of Planned Preventative Maintenance (PPM) schedules
- Ensuring asset information includes key details such as warranties and lifecycle data
- Monitoring asset changes, additions, and disposals
- Producing reports and highlighting data discrepancies
- Liaising with procurement teams, contractors, and suppliers to ensure schedules and certifications are in place
- Supporting operational teams in following maintenance processes and procedures
- Checking that assets hold valid certification and flagging compliance gaps
- Escalating any issues relating to data accuracy or maintenance compliance
What We’re Looking For
- Experience in administration within facilities management, maintenance, or a similar environment
- Good understanding of maintenance processes or asset coordination (desirable)
- Highly organised with strong attention to detail
- Confident working with systems, databases, and Microsoft Office
- Able to manage tasks independently and prioritise effectively
- Strong communication skills and a collaborative approach
- Positive attitude with good problem-solving skills
- GCSEs including Maths and English; relevant qualification desirable
- Experience using CAFM or maintenance systems is advantageous
What’s in It for You
- 33 days holiday including bank holidays
- Hybrid working — 1 day from home each week
- Free on-site parking
- Subsidised canteen and vending facilities
- Pension scheme with up to 5% matched contribution
- Company-funded Healthshield cash plan
- Retail discounts and cashback at major brands
Apply today by submitting your CV in confidence.
Maintenance Administrator in Glasgow employer: Anderson Knight
Anderson Knight offers an exceptional working environment for a Maintenance Administrator, where you will be part of a supportive and innovative team dedicated to maintaining high standards in facilities management. With a strong focus on employee growth, you will benefit from hybrid working options, generous holiday allowances, and a range of perks including retail discounts and a comprehensive health plan, all while contributing to the safety and compliance of a major retail estate in Glasgow.
StudySmarter Expert Advice🤫
We think this is how you could land Maintenance Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. A friendly chat can lead to insider info about job openings or even a referral, which can give you a leg up in the application process.
✨Tip Number 2
Prepare for interviews by researching the company and its maintenance processes. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Maintenance Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Maintenance Administrator role. Highlight your experience in administration and any relevant skills that match the job description. We want to see how you can contribute to our team!
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate your organisational skills and ability to manage data accurately. We love seeing candidates who take pride in their work!
Highlight Your Communication Skills:As you'll be liaising with various teams and contractors, it's important to showcase your strong communication skills. Share experiences where you've successfully collaborated with others to achieve a common goal. We value teamwork here at StudySmarter!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at Anderson Knight
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Maintenance Administrator. Familiarise yourself with maintenance processes, asset management, and compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for keeping maintenance records accurate.
✨Communicate Effectively
Strong communication skills are essential for liaising with various teams and stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about team collaboration or how they handle compliance issues, showing your proactive approach.
✨Embrace the Hybrid Work Model
With the role offering hybrid working, be prepared to discuss how you manage your time and tasks effectively when working from home. Share any relevant experiences that demonstrate your ability to stay productive and connected with your team, ensuring that you can thrive in both environments.
