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For Companies At a Glance
- Tasks: Support senior leaders with executive tasks and governance processes in a dynamic environment.
- Company: Join a reputable organisation in Glasgow's West End with a hybrid work model.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be at the heart of the business, making a real impact on operations and governance.
- Qualifications: Experience in executive support and strong communication skills are essential.
- Other info: Exciting role with varied responsibilities and excellent career development potential.
Anderson Knight is recruiting a highly organised and proactive Business Support Executive to join our client on a 12-month fixed term contract. This is a pivotal role that sits at the heart of the organisation, combining Business Support, Executive PA, and Assistant Company Secretary responsibilities. You will work closely with the CEO, COO and CFO, providing high-level executive support while also playing a key role in governance, board administration and the smooth day-to-day running of the business.
Location: Glasgow West End (Hybrid – 1 day per week office-based)
Hours: 8:00am – 4:00pm
Salary: £40,000–£45,000
Start Date: May 2026
The Role
This is a varied and fast-paced position where no two days are the same. You will be a trusted point of contact for senior leaders, supporting strategic activity while ensuring operational and governance processes run efficiently.
Key Responsibilities
- Act as a first point of contact, managing correspondence and phone calls
- Proactively manage and coordinate diaries for the CEO/COO/CFO, arranging internal and external meetings and preparing briefing papers
- Plan and organise travel and accommodation
- Provide full PA support including drafting correspondence, minute-taking, message handling and general administrative tasks
- Support Board of Director meetings, ensuring meetings are properly arranged and serviced
- Assist the CEO/CFO in keeping the Board informed and supporting director training and induction
- Service Senior Management Team meetings, including agenda preparation, collation of papers, minute-taking and action tracking
- Plan and manage key organisational events such as UK Management Meetings, Group Forums and staff events
- Produce the annual shareholder newsletter
- Update content across Group websites
- Liaise with the landlord regarding maintenance, emergency repairs and external contractors
- Monitor office supplies and equipment maintenance
Company Secretarial Support
- Maintain statutory records, structure charts and registers for UK entities
- Prepare and file annual reports and confirmation statements
- Support the organisation of AGMs and general meetings, including notices and documentation
- Provide administrative support for board and committee meetings, including board packs, draft minutes and action logs
- Prepare and submit filings to Companies House and other regulators
- Assist with governance and company secretarial projects such as M&A activity, share capital changes and governance reviews
- Manage dividend administration
- Support subsidiary governance and entity management
- Undertake additional duties as required to support the Chief Executive
- Handle all matters with complete discretion and a high level of confidentiality
About You
- Highly organised with excellent attention to detail and a strong communicator with excellent written skills
- Experienced in senior-level executive or business support roles
- Comfortable working with board-level stakeholders
- Knowledgeable in company secretarial or governance processes (or keen to develop in this area)
- Able to manage multiple priorities and work proactively
- Professional, discreet and trustworthy
If you’re looking for a dynamic role that blends executive support, governance and business operations, we’d love to hear from you.
Business Support Executive employer: Anderson Knight
Contact Detail:
Anderson Knight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Executive
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their recent projects or challenges can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Business Support Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Executive role. Highlight your experience in executive support and governance processes, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with senior-level stakeholders and how you can contribute to the smooth running of the business. Keep it concise but impactful!
Showcase Your Communication Skills: Since this role involves a lot of correspondence and minute-taking, make sure your written communication skills come through in your application. Use clear and professional language, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Anderson Knight
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Executive. Familiarise yourself with the key tasks mentioned in the job description, such as managing diaries for senior leaders and supporting governance processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past work experience where you've successfully managed multiple priorities or provided high-level support to executives. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you convey your skills effectively and give the interviewers a clear picture of your capabilities.
✨Showcase Your Communication Skills
As a Business Support Executive, strong communication is key. During the interview, practice articulating your thoughts clearly and confidently. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and skills. This will set a positive tone for the rest of the conversation.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the team you'll be working with, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
