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- Tasks: Support 3 Senior Partners with diary management, correspondence, and meeting organisation.
- Company: Join a world-renowned architectural firm known for its innovative designs and collaborative culture.
- Benefits: Enjoy a competitive salary of £36,000 plus benefits, with a dynamic office environment.
- Why this job: Gain valuable experience in a prestigious firm while developing your organisational and communication skills.
- Qualifications: Must have experience in complex diary and travel management; excellent IT skills required.
- Other info: This is a 12-month fixed-term contract, perfect for those seeking a meaningful role.
The predicted salary is between 36000 - 50400 £ per year.
A world-renowned architectural firm is looking for a Personal Assistant to 3 Senior Partners on a 12-month fixed-term contract (maternity cover). The ideal candidate will be hard-working and have excellent organisational and communication skills. You must be someone who gets on in a team but who can also take the initiative and work independently.
Job Responsibilities
- Manage busy diaries, using judgment to prioritise and adapt to changing demands
- Act as the main point of contact for senior staff, providing gatekeeping as needed
- Handle calls, emails, and correspondence on behalf of senior leaders; delegate or draft responses where appropriate
- Follow up proactively after meetings and events
- Support weekly meetings with agenda prep, notesand action tracking
- Organise meetings, including rooms, catering, logisticsand presentation materials
- Provide general admin support, including expenses, document editing and filing
- Arrange complex UK and international travel, including visas and passports if needed
- Conduct research as directed
- Build strong working relationships across the organisation
- Liaise with teams to help maintain office standards
- Provide flexible cover and support as needed
- Ensure work aligns with internal policies and procedures
- Take on other duties as required
- Act as a contact point for admin-related queries
- Assist with general office admin tasks
- Contribute as needed across the team
Your Skills and Experience
- Must have previously demonstrated experience of complex diary and travel management
- Excellent IT skills
- Highly organised and agile
- Proven assistant duties in a team setting
- Fluent in English and able to work in the UK
This role is 5 days in the office and is paying £36,000 per annum plus benefits.
FTC – 12 months
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Personal Assistant - Top Architectural Firm (12-Month FTC) employer: Anderson Hoare Limited
Contact Detail:
Anderson Hoare Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Top Architectural Firm (12-Month FTC)
✨Tip Number 1
Familiarise yourself with the architectural industry and the specific firm you're applying to. Understanding their projects, values, and culture will help you tailor your approach and demonstrate genuine interest during any interactions.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. Engaging in conversations can provide valuable insights into the company culture and expectations, which you can leverage in your discussions.
✨Tip Number 3
Prepare for potential interviews by practising common questions related to diary management and communication skills. Think of specific examples from your past experiences that showcase your ability to handle complex tasks and work independently.
✨Tip Number 4
Demonstrate your organisational skills by creating a detailed plan for how you would manage the Senior Partners' schedules. Presenting this during an interview can set you apart and show your proactive approach to the role.
We think you need these skills to ace Personal Assistant - Top Architectural Firm (12-Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in managing complex diaries and travel arrangements. Use specific examples that demonstrate your organisational skills and ability to work independently.
Craft a Compelling Cover Letter: In your cover letter, emphasise your communication skills and your ability to act as a gatekeeper for senior staff. Mention how you can adapt to changing demands and provide examples of your proactive follow-up after meetings.
Showcase Relevant Experience: When detailing your previous roles, focus on your assistant duties in a team setting. Highlight any experience you have with document editing, filing, and general admin support, as these are key responsibilities for the role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this position.
How to prepare for a job interview at Anderson Hoare Limited
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and travel arrangements in the past. Highlight your ability to prioritise tasks and adapt to changing demands, as this is crucial for the role.
✨Demonstrate Communication Prowess
Since you'll be acting as a point of contact for senior staff, it's important to convey your communication skills. Practice articulating how you handle calls, emails, and correspondence, and be ready to share instances where you've successfully delegated or drafted responses.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. For instance, think about how you would handle a last-minute change in a meeting schedule or an urgent travel request. Being able to think on your feet will impress the interviewers.
✨Research the Firm and Its Culture
Familiarise yourself with the architectural firm’s projects and values. Understanding their work will help you build rapport during the interview and demonstrate your genuine interest in the position and the company.
