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- Tasks: Support senior partners by managing diaries, communications, and travel arrangements.
- Company: Join a world-renowned architectural firm known for its innovative designs and collaborative culture.
- Benefits: Enjoy a competitive salary of £36,000 plus benefits, with a dynamic office environment.
- Why this job: Gain valuable experience in a prestigious firm while developing your organisational and communication skills.
- Qualifications: Previous experience in diary and travel management is essential; excellent IT skills required.
- Other info: This is a 12-month fixed-term contract, perfect for those seeking a meaningful role.
The predicted salary is between 36000 - 50400 £ per year.
Job Description
A world-renowned architectural firm is looking for a Personal Assistant to 3 Senior Partners on a 12-month fixed-term contract (maternity cover). The ideal candidate will be hard-working and have excellent organisational and communication skills. You must be someone who gets on in a team but who can also take the initiative and work independently.
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Job Responsibilities
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- Manage busy diaries, using judgment to prioritise and adapt to changing demands
- Act as the main point of contact for senior staff, providing gatekeeping as needed
- Handle calls, emails, and correspondence on behalf of senior leaders; delegate or draft responses where appropriate
- Follow up proactively after meetings and events
- Support weekly meetings with agenda prep, notes and action tracking
- Organise meetings, including rooms, catering, logistics and presentation materials
- Provide general admin support, including expenses, document editing and filing
- Arrange complex UK and international travel, including visas and passports if needed
- Conduct research as directed
- Build strong working relationships across the organisation
- Liaise with teams to help maintain office standards
- Provide flexible cover and support as needed
- Ensure work aligns with internal policies and procedures
- Take on other duties as required
- Act as a contact point for admin-related queries
- Assist with general office admin tasks
- Contribute as needed across the team
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Your Skills and Experience
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- Must have previously demonstrated experience of complex diary and travel management
- Excellent IT skills
- Highly organised and agile
- Proven assistant duties in a team setting
- Fluent in English and able to work in the UK
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This role is 5 days in the office and is paying £36,000 per annum plus benefits.
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FTC – 12 months
Personal Assistant - Top Architectural Firm (12-Month FTC) employer: Anderson Hoare Limited
Contact Detail:
Anderson Hoare Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Top Architectural Firm (12-Month FTC)
✨Tip Number 1
Familiarise yourself with the architectural industry and the specific firm you're applying to. Understanding their projects, values, and culture will help you tailor your approach and demonstrate genuine interest during any interactions.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. Engaging in conversations can provide valuable insights into the company culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare to showcase your organisational skills through examples from your past experiences. Be ready to discuss how you've managed complex diaries and travel arrangements, as these are crucial aspects of the role.
✨Tip Number 4
Demonstrate your proactive nature by thinking of ways you could improve processes or support the senior partners more effectively. Bringing ideas to the table during discussions can set you apart as a candidate who is not just reactive but also forward-thinking.
We think you need these skills to ace Personal Assistant - Top Architectural Firm (12-Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in diary and travel management. Use specific examples that demonstrate your organisational skills and ability to work independently.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the ideal candidate for this role. Mention your experience with senior staff and how you can contribute to the team.
Highlight Relevant Skills: In your application, emphasise your IT skills and any experience with administrative tasks. Mention your ability to manage multiple priorities and adapt to changing demands.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Anderson Hoare Limited
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and travel arrangements in the past. Highlight your ability to prioritise tasks and adapt to changing demands, as this is crucial for the role.
✨Demonstrate Communication Proficiency
Since you'll be acting as a point of contact for senior staff, it's important to convey your communication skills. Practice articulating how you handle calls, emails, and correspondence, and be ready to share examples of effective delegation or drafting responses.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about scenarios where you had to follow up after meetings or manage logistics for events, and be ready to explain your thought process and actions taken.
✨Research the Firm and Its Culture
Familiarise yourself with the architectural firm’s projects and values. Understanding their work will help you build rapport during the interview and demonstrate your genuine interest in contributing to their team.
