At a Glance
- Tasks: Be the friendly face of our architectural practice, managing calls and welcoming clients.
- Company: Join a supportive architectural firm in South West London with a great team culture.
- Benefits: Enjoy a competitive salary, great benefits, and opportunities for professional development.
- Other info: Dynamic office environment with opportunities for growth and social events.
- Why this job: Make a real impact by supporting architects and ensuring smooth office operations.
- Qualifications: 4-5 years of admin experience, strong communication skills, and a team-oriented mindset.
The predicted salary is between 36000 - 44000 £ per year.
- Salary
- circa £40-45k DOE and great benefits within a supportive architectural practice.
- Working arrangement
- This is an office-based role, with five days per week in the office essential. Candidate must live in London and able to commute easily to the office.
A well-established small to medium-sized architecture firm based in South West London is looking for a Practice Administrator to join the team.
This role will be the first point of contact and the face of the office, including welcoming clients and handling initial enquiries in a friendly, professional manner.
It is a varied role, supporting a team of architects.
You will play an important part in the day-to-day responsibilities of the team, working closely with colleagues to ensure efficiency across the office.
- Main responsibilities
- Answer and monitor calls, forwarding them to the relevant person as required and take accurate messages
- Welcome guests, show them to the meeting room and offer refreshments on arrival
- Keep the reception desk tidy at all times
- Receive, sort and scan incoming post for the team
- Manage and forward emails that come into the general inbox
- Assist teams with administration duties, such as copying, filing, printingand similar tasks
- Document control within the Document Management System
- Process expenses and team purchases, including courses and training
- Arrange and facilitate professional development programmes and events run by the company
- Order stationery and office supplies in line with budget
- Ensure meeting rooms are clean and ready for clients and visitors with tables clear, water refreshed, glasses clean, and similar preparations
- Arrange office maintenance as required
- Assist with information technology issues and liaise with external support providers
- Maintain and update the office website and social media platforms such as Twitter and Linked In
- Arrange and facilitate office socials
- Handle confidential matters with discretion
- Undertake any other duties as required for the smooth running of the office
Essential skills and experience
- Min 4-5 years office based admin experience
- Strong attention to detail and organisational skills
- Confident, with strong written and verbal communication skills
- Problem-solving ability
- Team-oriented, with a willingness to support colleagues
- Adaptable to different behaviours and working styles
- Ability to build and maintain good client relationships
- Discretion and professionalism at all times
- Proficient in Outlook including email and calendars, and Microsoft Office including Word and Excel
- #J-18808-Ljbffr
Practice Administrator - Architectural Practice, South West in London employer: Anderson Hoare Limited
Anderson Hoare Limited is an excellent employer, offering a part-time Senior Office Manager & Personal Assistant role in the vibrant Covent Garden area. With a focus on flexibility and autonomy, employees enjoy a supportive work culture that fosters personal growth and professional development within a respected investment boutique. The central London location provides unique advantages, including easy access to a dynamic business environment and a network of like-minded professionals.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Administrator - Architectural Practice, South West in London
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Anderson Hoare Limited who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Practice Administrator - Architectural Practice, South West in London
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Anderson Hoare Limited!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Anderson Hoare Limited. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Anderson Hoare Limited
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Anderson Hoare Limited.
