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- Tasks: Support senior leaders and teams with diary management, correspondence, and meeting coordination.
- Company: Join a leading global architecture firm known for iconic buildings.
- Benefits: Competitive salary of £35,000 plus an excellent benefits package.
- Why this job: Be part of a creative environment and make a real impact in architecture.
- Qualifications: 1+ year experience in diary and travel management; strong communication skills.
- Other info: Fast-paced, dynamic workplace with opportunities for growth and development.
The predicted salary is between 28000 - 42000 £ per year.
A leading global architecture practice, responsible for some of the world's most iconic buildings, is seeking an exceptional Cover PA to support senior members of the practice, architectural teams and wider design teams as required. This role demands a resourceful, flexible and proactive individual who can work confidently on their own initiative. A high level of responsibility, discretion and confidentiality is essential, along with the ability to adapt to changing priorities.
Responsibilities
- Proactively manage complex diaries, balancing competing priorities and changing demands
- Act as first point of contact for senior leaders, gatekeeping as appropriate
- Manage calls, emails and correspondence; draft responses and prepare briefing information
- Coordinate meetings, including agendas, notes, logistics, room bookings and presentations
- Anticipate and initiate follow-up actions after meetings and events
- Provide comprehensive administrative support, including expenses, filing and document preparation
- Arrange complex UK and international travel, including visa and passport support
- Undertake research and ad hoc projects as required
- Build effective working relationships across senior management and teams
- Liaise with departments to maintain office standards and procedures
- Support team queries and provide cover as required
Skills & Qualities
- 1 year+ proven experience in complex diary and travel management
- Highly organised, resilient and able to prioritise under pressure
- Discreet and trusted in handling confidential information
- Proficient in Microsoft Outlook, Word and Excel
- Excellent written and verbal communication skills
- Professional, confident and approachable manner
- Proactive, flexible and able to work independently or as part of a team
- Strong attention to detail with a methodical approach
- Self-motivated with a commitment to high standards
- Comfortable working within a fast-paced, creative environment
Salary £35,000 + excellent benefits package
Cover PA - Leading Architecture Firm in London employer: Anderson Hoare Limited
Contact Detail:
Anderson Hoare Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Cover PA - Leading Architecture Firm in London
✨Tip Number 1
Network like a pro! Reach out to people in the architecture field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its projects. Show your passion for architecture and how you can contribute to their iconic designs. Tailor your responses to highlight your organisational skills and ability to manage complex tasks.
✨Tip Number 3
Practice your communication skills! As a Cover PA, you'll need to be confident and approachable. Role-play common interview questions with a friend to get comfortable articulating your thoughts clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Cover PA - Leading Architecture Firm in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Cover PA role. Highlight your experience in diary management, travel coordination, and any relevant administrative support you've provided in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Mention specific examples of how you've handled similar responsibilities before.
Show Off Your Communication Skills: Since excellent written communication is key for this position, ensure your application is free from typos and clearly structured. This is your opportunity to demonstrate your attention to detail and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Anderson Hoare Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Cover PA in an architecture firm. Familiarise yourself with diary management, travel coordination, and the importance of discretion. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries or handled competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your ability to stay organised and resilient under pressure.
✨Communicate Effectively
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly. You might be asked to draft a response to an email during the interview, so be ready to showcase your written communication skills. Keep it professional yet approachable!
✨Demonstrate Proactivity and Flexibility
Think of instances where you've taken the initiative or adapted to changing circumstances. Share these stories during your interview to illustrate your proactive nature and flexibility, which are key traits for a successful Cover PA in a fast-paced environment.
