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- Tasks: Support senior leaders and teams in a dynamic architecture firm.
- Company: Join a leading global architecture practice known for iconic buildings.
- Benefits: Competitive salary of £35,000 plus excellent benefits package.
- Why this job: Be part of a creative environment and make a real impact.
- Qualifications: 1+ year experience in diary and travel management required.
- Other info: Fast-paced role with opportunities for professional growth.
The predicted salary is between 28000 - 42000 £ per year.
A leading global architecture practice, responsible for some of the world’s most iconic buildings, is seeking an exceptional Cover PA to support senior members of the practice, architectural teams and wider design teams as required. This role demands a resourceful, flexible and proactive individual who can work confidently on their own initiative. A high level of responsibility, discretion and confidentiality is essential, along with the ability to adapt to changing priorities.
Key Responsibilities
- Proactively manage complex diaries, balancing competing priorities and changing demands
- Act as first point of contact for senior leaders, gatekeeping as appropriate
- Manage calls, emails and correspondence; draft responses and prepare briefing information
- Coordinate meetings, including agendas, notes, logistics, room bookings and presentations
- Anticipate and initiate follow-up actions after meetings and events
- Provide comprehensive administrative support, including expenses, filing and document preparation
- Arrange complex UK and international travel, including visa and passport support
- Undertake research and ad hoc projects as required
- Build effective working relationships across senior management and teams
- Liaise with departments to maintain office standards and procedures
- Support team queries and provide cover as required
Skills & Qualities
- 1 year+ proven experience in complex diary and travel management
- Highly organised, resilient and able to prioritise under pressure
- Discreet and trusted in handling confidential information
- Proficient in Microsoft Outlook, Word and Excel
- Excellent written and verbal communication skills
- Professional, confident and approachable manner
- Proactive, flexible and able to work independently or as part of a team
- Strong attention to detail with a methodical approach
- Self-motivated with a commitment to high standards
- Comfortable working within a fast-paced, creative environment
Salary £35,000 + excellent benefits package
Float PA - Leading Architecture Firm employer: Anderson Hoare Limited
Contact Detail:
Anderson Hoare Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Float PA - Leading Architecture Firm
✨Tip Number 1
Network like a pro! Reach out to people in the architecture field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its projects. Familiarise yourself with their iconic buildings and be ready to discuss how your skills can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be articulate and confident. Try mock interviews with friends or family to get comfortable talking about your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Float PA - Leading Architecture Firm
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Float PA role. Highlight your experience in managing complex diaries and travel arrangements, and show us how you can be a proactive support to our architectural teams.
Showcase Your Communication Skills: Since excellent written and verbal communication is key, use your application to demonstrate these skills. Keep your language clear and professional, and don’t forget to proofread for any typos!
Highlight Your Organisational Skills: We want to see how organised you are! Share examples of how you've successfully managed competing priorities in previous roles. This will help us understand your ability to thrive in a fast-paced environment.
Apply Through Our Website: For the best chance of success, make sure to apply through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Anderson Hoare Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Cover PA in an architecture firm. Familiarise yourself with diary management, travel coordination, and administrative support tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries or handled competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to stay organised and resilient under pressure.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, think of instances where you've had to handle sensitive information. Be ready to explain how you maintain discretion and trustworthiness, as this will reassure the interviewers that you can be relied upon in a high-stakes environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the team dynamics. Inquire about the types of projects you'll be involved in or how the team collaborates on design initiatives. This not only shows your enthusiasm but also helps you gauge if the firm is the right fit for you.
