Executive Assistant (8-12 months Maternity Cover) - Mid September start!

We are seeking a highly organised, proactive and professional Executive Assistant to provide comprehensive maternity cover support to a senior leader and the wider team within a prestigious estate development and management organisation based in South West London.

This is a fast-paced role requiring exceptional organisational skills, sound judgement and the ability to manage multiple priorities while maintaining the highest standards of confidentiality. You will play a pivotal role in ensuring the smooth running of the department, acting as a trusted partner to senior leadership and helping to drive operational excellence across the team.

This is a fixed-term maternity cover position, expected to last between 8-12 months, commencing in early October.

Salary: £60,000-£70,000 DOE

Start Date: Early October (lasting 8-12 months)

Working days: 5 days in the office, based in South West London. This is essential.

Key Responsibilities

• Provide comprehensive diary, inbox and workload management for the Director and wider Projects team.




• Coordinate internal and external meetings, ensuring diaries are planned proactively.




• Prepare agendas, meeting packs, reports, presentations and briefing papers.




• Organise travel arrangements and associated logistics where required.




• Manage deadlines, reminders and follow-up actions to ensure commitments are delivered on time.




• Act as the first point of contact for the Director and Projects team.




• Build strong working relationships with colleagues, external partners and senior stakeholders.




• Handle enquiries professionally, ensuring prompt and appropriate responses.




• Draft, proofread and edit correspondence, reports and presentations to a high standard.




• Support the handling of customer, resident or stakeholder enquiries with professionalism and empathy where required.




• Maintain accurate filing systems and document management processes.




• Process expense claims and provide general administrative support.




• Coordinate operational reporting and board papers.




• Assist with internal communications and staff updates.




• Ensure meeting rooms, resources and documentation are prepared in advance.




• Monitor objectives, milestones and key deadlines across the department.




• Support planning and preparation for senior leadership meetings.




• Help identify opportunities to improve processes and ways of working.




• Assist with coordination of performance management activities, including objectives, reviews and follow-up actions.




• Contribute to team engagement initiatives and cross-functional collaboration.

Essential Skills & Experience

• Previous experience as an Executive Assistant or Personal Assistant (min 5 years).




• Able to commute to South West London office, 5 days a week.




• Advanced knowledge of Microsoft Office, including Word, Excel and PowerPoint.




• Experience using digital collaboration platforms such as SharePoint, OneDrive and Microsoft Teams.




• Strong IT skills.




• Outstanding organisational skills with exceptional attention to detail.




• The ability to prioritise competing demands and adapt quickly to changing priorities.




• Excellent judgement, with the ability to identify risks, anticipate issues and take proactive action.




• A solutions-focused and forward-thinking approach.




• Fast and accurate typing skills.




• Excellent written and verbal communication skills.




• Exceptional customer service and relationship-building abilities.




• Strong analytical and critical thinking skills.




• A professional, flexible and positive attitude.




• The ability to handle confidential information with complete discretion and integrity.

Desirable Experience

It would be beneficial if you have:

• An understanding of project, construction, property or development environments.




• The ability to quickly learn and confidently use technical terminology relevant to project delivery.