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- Tasks: Be the friendly face of our company and manage facilities like a pro.
- Company: Join a dynamic team at a leading energy services provider.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Other info: Great opportunity for career growth and to develop essential workplace skills.
- Why this job: Make a real difference by creating a welcoming atmosphere for visitors.
- Qualifications: Strong communication skills and a knack for organisation are key.
Department: Reception & Facilities
Hours of Work: 35 hours per week
Work until 31st of July 2026.
Main Purpose of Role: To provide a professional and comprehensive front of house reception service & co-ordinate facilities on site.
Key Duties & Responsibilities:
- Meet and greet all visitors to the business. Issue visitor badges.
- Professionally and promptly, answer incoming calls.
- Create ID badges and manage reception starters and leaver records.
- Create and administer the signing in and out sheets.
- Order lunches/buffets for meetings when required.
- Sort incoming mail / process outgoing mail/parcels (Royal Mail/TNT).
- Match invoices, raise Purchase Orders and complete Goods Received (GRN). This includes services charges, utilities etc for facilities.
- Manage and review meeting room bookings.
- Manage office supplies, including (but not limited to) printer supplies, kitchen supplies (coffee, milk etc.) and stationary.
- Be proactive updating and archiving files as required particularly for facilities.
- Arrange Travel & Hotel Bookings.
- Manage several shared inboxes using Office Outlook.
- Facilities - Raise jobs and assign to the correct contractor. Ensure all statutory paperwork is received and filed in appropriate files.
- Be able to work alone and as part of a team. Use of initiative and decision making is imperative.
- Ensure statutory maintenance is up to date. Monitor service contracts and renewal dates. Arrange appointments for these to be carried out. Examples - emergency light testing, water checks, pest control. Arrange & Carryout practice fire evacuations.
- IT & mobile equipment ordering for employees.
- In accordance with our certification to the standards OHSAS 18001, ISO9001 and ISO 14001 each employee will comply with and contribute to the effective implementation of the current Morrison Energy Services:
- Health and Safety policy
- Quality Policy
- Environmental Policy
- To work within established company policies and procedures.
- Promote company values and standards and exhibit appropriate behaviour in accordance.
- Use talent and ability to encourage achievement and continuous improvement.
- To demonstrate safety, integrity & commitment at all times.
- Maintain excellent levels of communication & organisation throughout the team and the wider business.
- To carry out any other duties as and when necessary to meet the varying demands of the business and satisfy customer needs.
Please apply with your CV or call Harry Sharrard on (phone number removed).
Receptionist & Facilities Co-Ordinator employer: Anderselite
Contact Detail:
Anderselite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Facilities Co-Ordinator
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of the team.
✨Tip Number 2
When you get the chance to chat with someone from the company, whether it's at a networking event or an interview, be ready to showcase your personality. Let them see how you can fit into their team and contribute to the front of house vibe.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After any interaction, drop a quick thank-you email. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen on joining us!
We think you need these skills to ace Receptionist & Facilities Co-Ordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference, especially for a role that involves meeting and greeting visitors.
Tailor Your CV: Make sure your CV is tailored to the Receptionist & Facilities Co-Ordinator role. Highlight relevant experience, especially in customer service and facilities management. We love seeing how your skills match what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points for your responsibilities and achievements to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Anderselite
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Facilities Co-Ordinator. Familiarise yourself with tasks like managing visitor badges, handling incoming calls, and coordinating office supplies. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As this role involves meeting and greeting visitors and managing shared inboxes, it's crucial to demonstrate your excellent communication skills. Practice articulating your thoughts clearly and concisely. You might even want to prepare examples of how you've effectively communicated in previous roles or situations.
✨Be Proactive and Organised
Highlight your ability to be proactive and organised during the interview. Discuss any experiences where you took the initiative to solve problems or improve processes. Mention how you manage multiple tasks, like ordering lunches for meetings or coordinating travel bookings, while keeping everything running smoothly.
✨Emphasise Teamwork and Independence
This position requires both teamwork and the ability to work independently. Be ready to share examples of how you've successfully collaborated with others, as well as times when you've taken the lead on a project. This will show that you can adapt to different working styles and contribute positively to the team.