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- Tasks: Organise and manage project documentation, ensuring easy access and accuracy.
- Company: Dynamic company in Warrington with a focus on project management.
- Benefits: Gain valuable experience in a supportive environment with potential for future opportunities.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in project management.
- Qualifications: Intermediate Excel skills and strong organisational abilities required.
- Other info: Initial contract of 2-3 months with potential for extension.
The predicted salary is between 30000 - 40000 £ per year.
Location: Warrington / Birchwood Office
Basis: Full-time
Duration: Initially 2-3 months
Role Overview
We are seeking a Project Records Administrator to support the organisation and management of project documentation. The role will focus on collating site records, managing contract communications, and ensuring all documentation is accurately stored and easily accessible within SharePoint and Excel systems.
Key Responsibilities
- Collate daily site records currently stored in PDF format into a master Excel tracking template and identify any missing records.
- Download and archive all contractual communications from the contract administration system (e.g. CEMAR) to the local SharePoint site.
- Scan and upload hard copy timesheets and labour records to SharePoint.
- Establish and maintain a clear and consistent folder structure within SharePoint to ensure records can be easily located.
- Organise and file contemporaneous records relating to Compensation Events, including site diaries, labour records, photographs, correspondence and supporting documents.
- Assist with populating the master labour allocation spreadsheet using available source records.
- Carry out basic cross-checks between records (e.g. site diaries vs subcontractor returns) to identify duplication or missing information.
- Maintain a register of source documents to ensure all data in the master spreadsheet can be traced back to its original record.
- Tag and index documents by date, work area and work type to support later disruption analysis.
Skills & Experience
- Intermediate Excel skills, including sorting, filtering and basic formulas.
- Strong organisational and document management skills.
- Ability to work methodically with large volumes of project records.
- High level of accuracy and attention to detail.
Please contact Bruno Bagi for any more information.
Project Records & Documentation Specialist employer: Anderselite
Contact Detail:
Anderselite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Records & Documentation Specialist
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, so you can show how your skills as a Project Records & Documentation Specialist align perfectly with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience and how it relates to managing project documentation and records.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Project Records & Documentation Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience with document management. We want to see how you've handled large volumes of records in the past, so don’t hold back on those details!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Project Records & Documentation Specialist role. Mention your familiarity with SharePoint and Excel, and how you can help us keep our project documentation in tip-top shape.
Showcase Your Attention to Detail: In this role, accuracy is key. When writing your application, make sure to highlight any experiences where your attention to detail made a difference. We love candidates who can spot the little things that others might miss!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join the StudySmarter team!
How to prepare for a job interview at Anderselite
✨Know Your Tools
Familiarise yourself with SharePoint and Excel before the interview. Since the role involves managing documentation in these systems, being able to discuss your experience or knowledge of them will show you're prepared and capable.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully organised and managed documents in the past. Whether it's creating a folder structure or ensuring easy access to records, having specific instances ready will demonstrate your fit for the role.
✨Attention to Detail is Key
Highlight your ability to maintain accuracy when handling large volumes of data. Bring up any experiences where your attention to detail made a difference, especially in cross-checking records or identifying discrepancies.
✨Ask Insightful Questions
Prepare questions that show your interest in the role and the company. Inquire about their current document management processes or how they handle missing records. This not only shows your enthusiasm but also helps you gauge if the role is right for you.