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- Tasks: Welcome visitors, manage calls, and coordinate office facilities like supplies and meeting rooms.
- Company: Join a dynamic team in a professional environment focused on collaboration.
- Benefits: Enjoy a competitive salary, flexible hours, and opportunities for personal growth.
- Other info: Gain valuable experience in office management and customer service.
- Why this job: Be the face of the company and play a key role in creating a welcoming atmosphere.
- Qualifications: Strong communication skills and ability to multitask in a fast-paced environment.
The predicted salary is between 25000 - 30000 £ per year.
Department: Reception & Facilities
Hours of Work: 35 hours per week
Work until 31st of July 2026.
Main Purpose of Role: To provide a professional and comprehensive front of house reception service & co-ordinate facilities on site.
Key Duties & Responsibilities:
- Meet and greet all visitors to the business. Issue visitor badges.
- Professionally and promptly, answer incoming calls.
- Create ID badges and manage reception starters and leaver records.
- Create and administer the signing in and out sheets.
- Order lunches/buffets for meetings when required.
- Sort incoming mail / process outgoing mail/parcels (Royal Mail/TNT).
- Match invoices, raise Purchase Orders and complete Goods Received (GRN). This includes services charges, utilities etc for facilities.
- Manage and review meeting room bookings.
- Manage office supplies, including (but not limited to) printer supplies, kitchen supplies (coffee, milk etc.) and stationary.
- Be proactive updating and archiving files as required particularly for facilities.
- Arrange Travel & Hotel Bookings.
- Manage several shared inboxes using Office Outlook.
- Facilities - Raise jobs and assign to the correct contractor. Ensure all statutory paperwork is received and filed in appropriate files.
- Be able to work alone and as part of a team. Use of initiative and decision making is imperative.
Receptionist & Facilities Co-Ordinator in Nottingham employer: Anderselite
Contact Detail:
Anderselite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Facilities Co-Ordinator in Nottingham
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of the team.
✨Tip Number 2
When you get to the interview, be ready to showcase your people skills. As a Receptionist & Facilities Co-Ordinator, you'll be the face of the company, so practice how you greet people and handle calls. A warm smile and a friendly tone can go a long way!
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer. This shows that you’re engaged and thinking about how you can contribute to the role. Ask about team dynamics or how they handle busy periods at reception.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join us at StudySmarter!
We think you need these skills to ace Receptionist & Facilities Co-Ordinator in Nottingham
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference, especially for a role like Receptionist & Facilities Co-Ordinator.
Tailor Your Application: Make sure to tailor your application to the job description. Highlight your relevant experience in managing reception duties and coordinating facilities. This shows us that you understand the role and are genuinely interested in joining our team.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate straightforward communication, especially when it comes to managing tasks like meeting room bookings and office supplies.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter.
How to prepare for a job interview at Anderselite
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Facilities Co-Ordinator. Familiarise yourself with tasks like managing visitor badges, handling incoming calls, and coordinating office supplies. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
As this role involves meeting and greeting visitors and answering calls, it's crucial to highlight your communication skills. Practice clear and professional responses to common interview questions, and consider how you would handle various scenarios that may arise in a reception setting.
✨Be Prepared for Practical Questions
Expect questions that assess your organisational skills and ability to manage multiple tasks. Think of examples from your past experiences where you've successfully coordinated events, managed supplies, or handled administrative duties. This will show that you're ready to take on the challenges of the job.
✨Demonstrate Teamwork and Initiative
This position requires both independent work and collaboration. Be ready to discuss times when you've worked well in a team and instances where you've taken the initiative. Highlighting these qualities will reassure the interviewer that you can thrive in their environment.