We are seeking a proactive and organised Facilities Coordinator to support the Facilities Manager in the day-to-day running of the site. This role is key to ensuring the safe, efficient, and compliant operation of the premises while delivering excellent support services across the business.
Location: Birtley, DH3 2SS
Key Responsibilities
- Support the Facilities Manager with the daily operation and maintenance of the site
- Coordinate planned and reactive maintenance activities with contractors and suppliers
- Manage cleaning, waste, and security services to ensure high site standards
- Assist with health and safety compliance, including record keeping, audits, risk assessments, and contractor documentation
- Oversee reception services and ensure a professional front-of-house experience
- Coordinate meeting room bookings, setup, and facilities requirements
- Monitor and maintain facilities-related records, logs, and compliance documentation
- Raise purchase orders, process invoices, and support budget tracking where required
- Respond promptly to facilities queries and issues from staff and visitors
- Support emergency procedures and business continuity arrangements as required
- Assist with office moves, space planning, and workplace setup activities
Skills & Experience
- Previous experience in a facilities, office management, or administrative support role
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Good knowledge of health and safety procedures and compliance requirements
- Proficient in Microsoft Office and facilities management systems
- Ability to work independently and prioritise workloads effectively
- Professional, customer-focused approach with strong attention to detail
