At a Glance
- Tasks: Support contract preparation, review, and administration while collaborating with various stakeholders.
- Company: Join Anasuria Operating Company Limited, a leading independent oil and gas operator.
- Benefits: Competitive salary, inclusive culture, and opportunities for career progression.
- Other info: Work in a supportive team that values empowerment, authenticity, and progress.
- Why this job: Kickstart your contracts career in a dynamic environment focused on innovation and efficiency.
- Qualifications: Bachelor’s degree in Law/Business Management and relevant industry experience preferred.
The predicted salary is between 35000 - 45000 € per year.
Join our team as a Contracts Specialist on a contract basis at Anasuria Operating Company Limited (AOC). AOC is seeking a highly motivated Contracts Specialist to join our team. AOC is a joint operating company established in 2015, focused on exploration, development, and production of oil and gas in the Anasuria Cluster. Our vision is to drive efficiency, maximise value, and operate in a safe and environmentally responsible manner. We strive to be the best small independent operator by achieving top-quartile asset uptime, being the preferred partner for the industry, and attracting talented individuals from across the sector.
At AOC, we live by our core values: Be Empowered, Be Authentic, Be Progressive, Be Safe and Be Exceptional. These values shape our culture and guide our actions. We foster a diverse and inclusive workplace where everyone can contribute, and we recruit, reward, and develop our people based on merit, without discrimination.
This role would suit an individual in the early stages of their contracts and commercial career, looking to progress from an administrative or assistant-level position.
Salary: £35,000 - £45,000 per annum depending on experience.
Overview
The primary responsibility of this role is to support the preparation, review, and administration of contracts and related documentation. This involves collaborating closely with internal stakeholders such as relevant Support Functions including Legal, Finance, and Operations, and occasionally the AOC Leadership Team, as well as external stakeholders such as suppliers and contractors. You will provide timely contractual administration and compliance support that aligns with business needs, all while minimising overall risk to the organisation.
Additionally, this position plays an important part in ensuring strict compliance with company policies, legal requirements, and procurement procedures. Maintaining accurate records and supporting internal stakeholders are crucial elements of the role, helping to foster transparency and accountability throughout the contract lifecycle.
Occasionally, the role will require providing holiday or sickness cover for the AOC Senior Buyer. This includes sourcing goods and services at market competitive costs and processing both Purchase and Service Orders using our ERP System (Maximo), ensuring business continuity and efficiency.
Role and Responsibilities:
- Support with the drafting, reviewing and processing of Contract Variations & Amendments.
- Support some contract negotiations by gathering required documentation and information.
- Ensure commercial and contractual risk is considered in all supporting documentation and that the company is not exposed to undue contractual risk.
- Monitor and maintain contract renewal dates ensuring full compliance.
- Build relationships with external Third-Party Contractors.
- Support Post Award Contract Management Compliance in terms of supporting Contract Owners in scheduling Business Performance Reviews (BPR’S) with Third Party Contractors, facilitating post award kick off meetings and ongoing BPR meetings, take and issue Minutes of Meetings as required and expedite any ongoing actions until close out.
- SeQual Pre-Qualification Database Focal Point.
- Create and distribute monthly contract management information pack for all contracts managed in SCM.
- Creation of new Contract records and maintenance of existing Contract records in Maximo.
- Managing and organising the Contracts & Procurement area on SharePoint, ensuring that copies of all contracts, variations/amendments, contract award documents etc are filed electronically.
- Administering the Contracts & Procurement board on Monday.com, to track status and actions of C&P workstreams.
- Ongoing Management and Close Out of Purchase and Service Order and Contract Database.
- Resolve any Invoice Queries to aid timely payment.
- Resolve any disputed invoices in conjunction with the AOC Finance and Technical Teams and Third-Party Contractors.
- Management of onboarding of New Suppliers.
- Ensure confidentiality and secure handling of all AOC sensitive documents.
- When required, creation and issue of Purchase Orders and any Purchase Order Variations and updating the AOC Technical Teams of ongoing status.
- Contribute to or lead PO negotiations.
- Any additional Contract and Procurement Administration as required from time to time to fully support Senior Contract Specialist, Commercial Manager/AOC Leadership Team in accordance with ongoing business needs.
- Full compliance with AOC Anti Bribery and Corruption (A.B.C.) Policy.
Health, Safety and Environment
Full compliance with Company HSE Policies, where applicable to onshore role.
Strategic Priorities
Support business needs in accordance with the annual business plan.
Working Relationships
Work collaboratively internally with Legal, Finance, Operations and AOC Leadership Team as required and externally with AOC Third-Party Contractors.
Education & Associations
Bachelor’s Degree Law/Business Management or equivalent experience.
Additional Requirements
- 2 years relevant Oil and Gas industry experience preferably gained through working within an Operator or a contractor environment.
- Preferable office-based experience in a Supply Chain Management function.
- Basic understanding of contract terminology and procurement processes is preferred.
- Proficiency in Microsoft Office Suite, especially Word and Excel (required).
- Experience in the use of Maximo and SharePoint (preferred).
- Strong organisational, planning and negotiation skills.
- Strong attention to detail.
- Self-motivated, with the ability to work under own initiative but also as part of a team.
- Ability to prioritise and manage workload to meet business needs and working to tight deadlines.
- Results oriented and commercially aware.
- Good interpersonal and communication skills.
- Always demonstrates professional behaviours, aligned with AOC Values.
Contracts Specialist in Inverurie employer: Anasuria Operating Company
Anasuria Operating Company Limited (AOC) is an exceptional employer that prioritises employee empowerment and growth within a dynamic and inclusive work environment. As a Contracts Specialist, you will benefit from competitive salary packages, opportunities for professional development, and the chance to contribute to meaningful projects in the oil and gas sector, all while being part of a team that values safety, authenticity, and progressive thinking.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Specialist in Inverurie
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching AOC and understanding their values. Be ready to discuss how your skills align with their mission of being exceptional and progressive. Show them you’re not just another candidate!
✨Tip Number 3
Practice your negotiation skills! As a Contracts Specialist, you’ll need to demonstrate your ability to handle contract discussions. Role-play with a friend or use online resources to sharpen those skills before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the AOC team and ready to contribute to their success.
We think you need these skills to ace Contracts Specialist in Inverurie
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracts Specialist role. Highlight relevant experience, especially in contract management and procurement processes. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you embody our core values. Be authentic and show us what makes you exceptional.
Showcase Relevant Experience:When detailing your experience, focus on specific achievements related to contract administration and compliance. We love seeing how you've contributed to previous teams and projects, so don’t hold back!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at Anasuria Operating Company
✨Know Your Contracts
Make sure you brush up on your contract terminology and procurement processes. Familiarise yourself with common contract types and their implications, as this will help you speak confidently about your understanding during the interview.
✨Showcase Your Organisational Skills
Since the role involves managing contracts and documentation, be prepared to discuss how you stay organised. Share specific examples of tools or methods you use to keep track of deadlines and important documents, especially if you've used systems like Maximo or SharePoint.
✨Demonstrate Team Collaboration
Highlight your experience working with various stakeholders, both internal and external. Be ready to share examples of how you've built relationships with contractors or collaborated with teams like Legal and Finance to achieve a common goal.
✨Emphasise Attention to Detail
In a role that requires strict compliance and accuracy, it's crucial to demonstrate your attention to detail. Prepare to discuss situations where your meticulousness has helped avoid potential issues or improved processes in your previous roles.
