Finance & Operations Assistant

Anaphite Greater Bristol Area, United Kingdom

Finance & Operations Assistant

Anaphite Greater Bristol Area, United Kingdom

This range is provided by Anaphite. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Overview

At Anaphite we believe creative chemistry will accelerate the energy transition. Our mission is to decarbonise and improve battery production by helping the industry to shift to dry electrode coating. We work with the battery industry to optimise dry electrode coating, manufacturing better and more sustainable batteries at lower cost. Anaphite was founded in 2018 and is headquartered in central Bristol in the Southwest of the UK.

Summary:

Anaphite is experiencing rapid growth and is seeking a motivated candidate to support our evolving requirements by expanding our in-house finance and operations capabilities.

We are looking for a proactive and reliable candidate to support our Finance and Operations Team. This is a full-time permanent opportunity for a self-motivated and enthusiastic individual with excellent attention to detail. As a Finance and Operations Assistant, you will provide high-quality administrative support for the team.

Ideally the individual will have a proven background of successfully supporting a business and the management team, have the ability to instantly build trusted relationships and work well under pressure in a busy and fast-paced environment.

Responsibilities

• Act as the first point of contact for the Finance and Operations teams;
• Monitor and manage the finance and procurement inboxes;
• Ensure follow-up of emails are prioritised and responded accordingly. Coordinate with relevant teams if additional information is needed and escalate emails to relevant teams if necessary;
• Ensure information and documents sent to the address are organised and stored appropriately;
• Maintain Anaphite’s financial systems and processes;
• Ensure financial documents are kept up to date on Xero;
• Setting up new Suppliers and Customers in Xero via ApprovalMax;
• Review and inputting expenses, invoices and credit notes onto Xero;
• Assisting with quotations and sales invoices;
• Working with colleagues and suppliers to resolve invoice queries;
• Checking statements from suppliers and reconcile to Xero;
• Monitoring Purchase Orders in ApprovalMax and Xero and maintaining accurate records;
• Assist with reconciliation of bank accounts and Pleo cards at month end;
• Assist with month end processes, weekly payment runs and monthly VAT returns;
• Prepare shipping documents for sales, customer samples and external trials;
• Set up supplier accounts and assisting with smooth procurement processes;
• Assist with procurement across the teams and other general administrative tasks;
• Manage or assist with small projects and ad hoc tasks;
• Train staff on general financial procedures (e.g. how to produce POs).
• High attention to detail;
• Ability to work autonomously with minimal supervision;
• Ability to effectively manage conflicting priorities;
• Excellent time management and organisational skills;
• Confident in providing office support;
• Proficiency in Microsoft Excel;
• Proactive and positive approach;
• Reliable to deliver according to deadlines and
• Excellent communication skills and professional telephone manner.
• Experience working with accounting and accounting management software (e.g. Xero, Dext and ApprovalMax);
• Previous experience working in an office environment;
• Experience with additional MS Office applications (e.g. PowerPoint and Word);
• Have or working towards an accountant qualification (e.g. AAT levels 1-4) and
• Relevant bachelor’s degree (e.g. Finance or Mathematics) or relevant experience.

Salary/Benefits

• £27,169 – £34,776 annually depending on experience;
• Learning and development for career progression such as funded financial training courses (e.g. AAT), paid study leave, participate in outreach activities and give back to the community;
• Compelling sign on share options bonus with the potential for significant future value – we want you to be rewarded for Anaphite\’s success;
• Vitality health insurance package including dental, optical, mental and general health;
• Discounts and rewards through our Vitality app such as gym memberships, Headspace app and much more!
• Work/life balance (enhanced maternity, paternity and adoption leave, paid bereavement leave, enhanced sick pay);
• Flexible working outside of core hours 10am-4pm;
• £500 towards relocation expenses, if applicable;
• Free on-site parking;
• Referral scheme if you recommend colleagues to the organisation;
• 25 days holiday plus 8 statutory bank holidays (increasing up to 30 days with continuous service);
• Electric car scheme (Salary Sacrifice);
• Weekly fruit delivery & breakfast club;
• Cycle to work scheme and

At Anaphite, we don’t just accept difference but we celebrate it, we support it and we thrive on it. We\’re consciously building a diverse and inclusive team therefore we encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. We want everyone to feel that Anaphite is a place where you can be yourself and where you belong.

We want to empower everyone to be the best version of themselves during the application or interview process, so if you require any advice or reasonable adjustments, please feel free to email our HR Manager, Gabs Bugeja on gabrielle@anaphite.com.

Please note that we review and progress applications on a rolling basis.

Seniority level

Entry level

Employment type

Full-time

Job function

Finance

Industries

Chemical Manufacturing

Note: This description has been refined to remove extraneous postings and ensure proper formatting while preserving the original information.