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- Tasks: Ensure compliance and support operations in a fast-paced Facilities Management environment.
- Company: Join Anabas, a forward-thinking Facilities Management company in London.
- Benefits: Enjoy 33 days annual leave, employee assistance, and a vibrant team culture.
- Why this job: Kickstart your career in Facilities Management at an iconic London landmark.
- Qualifications: Experience in administrative roles with strong communication and organisational skills.
- Other info: Dynamic role with opportunities for growth and continuous improvement.
The predicted salary is between 36000 - 50400 £ per year.
Location: Landmark Building, London
Hours: Full-time, 40 hours per week, Monday-Friday, 8:00-17:00
Salary: £36,000 per annum
Annual Leave: 33 days (inclusive of bank holidays)
At Anabas, our vision is simple: we deliver forward-thinking Facilities Management solutions with passion, precision, and a commitment to exceptional service. We are proud to support a diverse and well-established client base, tailoring our services to meet their individual needs. We are now seeking a proactive and highly organised Facilities Administrator to join our fast‑paced team at one of London's most iconic landmark buildings. This is an excellent opportunity for someone who thrives in a dynamic environment and is keen to build a career within Facilities Management.
Key Responsibilities- Compliance & Health and Safety: Ensure health and safety requirements are met across Cleaning, Security, Helpdesk, and Facilities operations. Support the implementation and maintenance of compliance procedures, documentation, and records. Coordinate audits, inspections, and follow-up actions, ensuring all non-conformities are tracked and resolved.
- Operational & Administrative Support: Provide operational and administrative support for SLAs and KPIs across all service lines. Oversee CAFM (QFM) data accuracy to ensure reactive and planned tasks are logged, prioritised, assigned, and closed within SLA. Support job scheduling, PPM tracking, and coordination between contractors, service teams, and client representatives. Act as a key administrative contact for all client meetings and communications, preparing packs, taking minutes, and issuing actions.
- Reporting & Performance Monitoring: Prepare accurate weekly and monthly reports on service performance, compliance, and operational activity. Produce regular compliance and performance summaries for the Workplace Experience Manager.
- Finance & Procurement: Prepare monthly financial reports, ensuring timely reconciliation, invoicing, and tracking of BAU and ACW purchases. Manage purchase orders via WAP, including raising POs, processing equipment requests, goods receipting, and invoice tracking.
- Team Support & Service Delivery: Work collaboratively with operational leads across Cleaning, Security, Facilities Assistants, and Helpdesk teams. Provide hands‑on support when required, including meeting room setup, replenishment of consumables, escorting contractors, and maintaining presentation standards. Support continuous improvement and proactive issue resolution. Maintain accurate service and compliance documentation. Basic CAD knowledge is desirable, with willingness to learn and support space planning activities.
- Experience in a similar administrative or operational FM role.
- Excellent written and verbal communication skills.
- Strong Microsoft Office proficiency; experience with CAFM systems (particularly QFM) is desirable.
- Proactive mindset with the ability to challenge assumptions and find solutions.
- Exceptional organisation and attention to detail.
- Ability to multitask effectively in a busy environment.
- Positive team‑focused attitude with flexibility to support business needs.
- Commitment to delivering excellent customer service.
- First‑class customer service
- Strong decision‑making and critical thinking
- Organisation and attention to detail
- Research and analysis
- Multitasking and prioritisation
- Computer literacy
- Creativity and flexibility
- Self‑motivation and initiative
- Strong written and verbal communication
- Employee Assistance Programme
- Access to the Life Assured wellbeing app
- Life insurance
- Recognition and Reward Scheme
- Cycle to Work Scheme
- Recommend a Friend Scheme
- Company events and team culture
If you are an organised, motivated professional looking to take the next step in Facilities Management, we would love to hear from you. Apply today and join the Anabas team!
Facilities Administrator VA2620 employer: Anabas
Contact Detail:
Anabas Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator VA2620
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities Management field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions and scenarios related to Facilities Management. Think about how you would handle compliance issues or operational challenges. Being ready with examples will make you stand out as a proactive candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Anabas and ready to dive into the exciting world of Facilities Management.
We think you need these skills to ace Facilities Administrator VA2620
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in Facilities Management. We want to see how your skills align with the key responsibilities mentioned in the job description.
Show Off Your Communication Skills: Since excellent written and verbal communication is a must, don’t shy away from showcasing your ability to convey information clearly. Use concise language and structure your application well to reflect this.
Highlight Your Organisational Skills: As a Facilities Administrator, being organised is key! Use your application to demonstrate your attention to detail and ability to multitask. Share examples of how you've managed multiple priorities in past roles.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Anabas
✨Know Your Compliance Basics
Make sure you brush up on health and safety regulations relevant to facilities management. Being able to discuss compliance procedures confidently will show that you're proactive and understand the importance of these aspects in the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlighting your ability to multitask effectively will resonate well, especially since this role requires exceptional organisation and attention to detail.
✨Familiarise Yourself with CAFM Systems
If you have experience with CAFM systems like QFM, be ready to discuss it. If not, do a bit of research to understand how they work. Showing a willingness to learn and adapt will impress the interviewers.
✨Demonstrate Your Customer Service Mindset
Think of specific instances where you've gone above and beyond for a customer or client. This role values excellent customer service, so sharing your experiences will help illustrate your commitment to delivering exceptional service.