At a Glance
- Tasks: Support compliance, health and safety, and provide operational admin support in a dynamic environment.
- Company: Join Anabas, a forward-thinking Facilities Management company in London.
- Benefits: Enjoy 33 days annual leave, life insurance, and a cycle to work scheme.
- Other info: Collaborative team culture with opportunities for professional growth.
- Why this job: Kickstart your career in Facilities Management at an iconic London landmark.
- Qualifications: Experience in administrative roles and strong communication skills are essential.
The predicted salary is between 36000 - 50400 € per year.
Location: Landmark Building, London
Hours: Full-time, 40 hours per week, Monday–Friday, 8:00–17:00
Salary: £36,000 per annum
Annual Leave: 33 days (inclusive of bank holidays)
At Anabas, our vision is simple: we deliver forward-thinking Facilities Management solutions with passion, precision, and a commitment to exceptional service. We are proud to support a diverse and well-established client base, tailoring our services to meet their individual needs.
We are now seeking a proactive and highly organised Facilities Administrator to join our fast‐paced team at one of London's most iconic landmark buildings. This is an excellent opportunity for someone who thrives in a dynamic environment and is keen to build a career within Facilities Management.
Key Responsibilities- Compliance & Health and Safety
- Ensure health and safety requirements are met across Cleaning, Security, Helpdesk, and Facilities operations.
- Support the implementation and maintenance of compliance procedures, documentation, and records.
- Coordinate audits, inspections, and follow‐up actions, ensuring all non‐conformities are tracked and resolved.
- Operational & Administrative Support
- Provide operational and administrative support for SLAs and KPIs across all service lines.
- Oversee CAFM (QFM) data accuracy to ensure reactive and planned tasks are logged, prioritised, assigned, and closed within SLA.
- Support job scheduling, PPM tracking, and coordination between contractors, service teams, and client representatives.
- Act as a key administrative contact for all client meetings and communications, preparing packs, taking minutes, and issuing actions.
- Reporting & Performance Monitoring
- Prepare accurate weekly and monthly reports on service performance, compliance, and operational activity.
- Produce regular compliance and performance summaries for the Workplace Experience Manager.
- Finance & Procurement
- Prepare monthly financial reports, ensuring timely reconciliation, invoicing, and tracking of BAU and ACW purchases.
- Manage purchase orders via WAP, including raising POs, processing equipment requests, goods receipting, and invoice tracking.
- Team Support & Service Delivery
- Work collaboratively with operational leads across Cleaning, Security, Facilities Assistants, and Helpdesk teams.
- Provide hands‐on support when required, including meeting room set‐up, replenishment of consumables, escorting contractors, and maintaining presentation standards.
- Support continuous improvement and proactive issue resolution.
- Maintain accurate service and compliance documentation.
- Basic CAD knowledge is desirable, with willingness to learn and support space planning activities.
- Experience in a similar administrative or operational FM role.
- Excellent written and verbal communication skills.
- Strong Microsoft Office proficiency; experience with CAFM systems (particularly QFM) is desirable.
- Proactive mindset with the ability to challenge assumptions and find solutions.
- Exceptional organisation and attention to detail.
- Ability to multitask effectively in a busy environment.
- Positive team‐focused attitude with flexibility to support business needs.
- Commitment to delivering excellent customer service.
- Strong decision‐making and critical thinking
- Organisation and attention to detail
- Research and analysis
- Multitasking and prioritisation
- Creativity and flexibility
- Self‐motivation and initiative
- Strong written and verbal communication
Employee Assistance Programme
Access to the Life Assured wellbeing app
Life insurance
Recognition and Reward Scheme
Cycle to Work Scheme
Recommend a Friend Scheme
Company events and team culture
If you are an organised, motivated professional looking to take the next step in Facilities Management, we would love to hear from you.
Facilities Administrator VA2620 London employer: Anabas (UK 2) Ltd
At Anabas, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation in the heart of London. With generous benefits including 33 days of annual leave, a commitment to employee growth through continuous training, and a supportive team environment, we empower our Facilities Administrators to thrive in their roles while contributing to our forward-thinking Facilities Management solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator VA2620 London
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management field. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice common interview questions and scenarios related to Facilities Management. Think about how you can demonstrate your organisational skills and proactive mindset through real-life examples.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at Anabas.
We think you need these skills to ace Facilities Administrator VA2620 London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and operational FM experience, and don’t forget to showcase your Microsoft Office proficiency!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Administrator role. Mention your proactive mindset and how you can contribute to our team at Anabas.
Showcase Your Communication Skills:Since excellent written and verbal communication is key for this role, make sure your application is clear and concise. Use professional language but keep it friendly – we want to see your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Anabas (UK 2) Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with compliance and health and safety regulations, as well as operational support tasks. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisation Skills
Since this role requires exceptional organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised and ensured everything was completed on time.
✨Communicate Clearly
Excellent written and verbal communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions about the company’s operations to demonstrate your interest and engagement during the interview.
✨Emphasise Teamwork
This role involves working collaboratively with various teams. Be prepared to share examples of how you've worked effectively in a team setting. Highlight your flexibility and positive attitude, as these traits are essential for supporting business needs and delivering excellent customer service.
