Intern - EA/Team Assistant in London

General information

Amundi, the leading European asset manager, offers its 100 million clients a complete range of savings and investment solutions in active and passive management, in traditional or real assets. This offering is enhanced with IT tools and services to cover the entire savings value chain. Amundi currently manages close to €2.3 trillion of assets. With its six international investment hubs, financial and extra-financial research capabilities and long-standing commitment to responsible investment, Amundi is a key player in the asset management landscape. Amundi clients benefit from the expertise and advice of 5,500 employees in 35 countries.

Job summary

This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:

• Acting as a first point of contact and sharing workload responsibilities with other members of the Administration team.
• Support for Heads of Department / Management team.
• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.
• Calculating and processing expense claims from business trips.
• Controlling and submitting of expenses claims for approval.
• Maintaining diaries including arranging appointments.
• Protecting and ensuring the confidentiality of all information.
• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.
• Preparing general correspondence, including confidential documents, and drafting responses to correspondence.
• Organising incoming and outgoing mail, courier services, special delivery requirements.
• Support for the other members of the team as needed.
• Handling overseas visitors agendas.
• Scheduling numerous senior level meetings and preparing documents.
• Screening telephone calls, taking and conveying messages where appropriate.
• Providing admin/facilities support as needed.
• Frequent liaison with Paris office to assist with meetings and visitors.
• Printing and collating all documentation as required.
• Organising other ad-hoc internal and external meetings.
• Meeting minutes taking.
• Providing support in the preparation of client events.
• Providing support with internal/external events.
• Creation of promotional posters/material for these events.
• Creation and maintenance of the London Branch Sharepoint (intranet).
• Providing reception lunch/holiday cover when necessary.
• Providing admin annual leave coverage for the admin team.
• Updating the attendance report on a regular basis.
• Supporting with any other ad-hoc administrative/facilities support.

Candidate criteria

Minimal education level: Bachelor Degree / BSc Degree or equivalent.

Experience: Self-starter with a “can do” attitude, willing to adapt and take on challenges. Highly organised with excellent abilities to multi-task. Excellent time management skills and a team player. Strong verbal & written communication skills. Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel. Ability to independently assess issues and initiate solutions.