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- Tasks: Support senior leaders with admin tasks, scheduling, and communication.
- Company: Join the Home Office, dedicated to keeping citizens safe and secure.
- Benefits: Starting salary of £25,000, hybrid work, and comprehensive training.
- Why this job: Be part of a transformative team making a real impact in public service.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Opportunity for career growth in a dynamic public sector environment.
The predicted salary is between 25000 - 35000 £ per year.
Overview
Executive Assistant (EA) – Home Office via AMS Skills Creation
Location: Manchester or Croydon – Hybrid
Grade: Higher Executive Officer (HEO) or equivalent
Salary: starting salary £25,000
The Home Office is committed to keeping citizens safe and the country secure. From reducing crime and protecting borders to supporting the most vulnerable, our work is among the most challenging and rewarding in government. Within this mission, our Commercial Directorate manages approximately £3bn in third-party spend and supports significant grant awards, making it one of the most dynamic procurement environments in the UK public sector.
We are seeking a proactive and highly organised Executive Assistant to support our Senior Civil Servants (SCS), Chief of Staff, and Business Manager. This role is pivotal in enabling leadership to focus on strategic priorities by managing day-to-day logistics, communications, and coordination. You’ll join a multidisciplinary team at a transformative moment for the Commercial function, contributing to service improvement and operational excellence.
The role includes participation in a comprehensive 4-week training program as part of the job responsibilities. This structured training is designed to build the essential skills and knowledge required to perform effectively, covering executive support best practices, internal systems, communication protocols, and strategic coordination techniques.
Key Responsibilities
Administrative & Diary Support
- Manage complex calendars for up to 8 SCS1s, including forward planning and weekly check-ins
- Book travel, accommodation, and desk space; maintain leave trackers and rota schedules
- Prepare, format, and review reports, presentations, and correspondence
- Process expenses and maintain digital records
Communication & Stakeholder Management
- Act as first point of contact for internal and external stakeholders, including senior government officials
- Manage inboxes and allocate tasks using category tools and assignment plans
- Draft and manage correspondence with professionalism and discretion
- Support ESLT booking requests and provide cover for Higher Executive Assistant when needed
Information & Project Coordination
- Maintain and update SharePoint links, org charts, access permissions, and expenses trackers
- Coordinate executive-level meetings and organisation-wide events
- Prepare agendas, distribute materials, take minutes, and follow up on action items
- Support cross-organisational initiatives and small project delivery
Governance & Secretariat Duties
- Provide secretariat support for governance boards and CAB Chair rota
- Manage delegation letters and ensure timely updates
- Attend in-person meetings to assist with logistics and IT setup
- Excellent organisational and time management skills
- Strong written and verbal communication
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage competing priorities and meet deadlines
- Experience handling sensitive information
- Comfortable working with senior stakeholders
- Knowledge of government or public sector operations
- Familiarity with digital collaboration tools (e.g., MS Teams, OneDrive)
- Experience supporting governance or board-level meetings
- Commitment to equality, diversity, and inclusion
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative and Accounting/Auditing
- Industries: Public Relations and Communications Services
Referrals increase your chances of interviewing at AMS by 2x
Manchester, England, United Kingdom 2 days ago
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Executive Assistant (EA) – Home Office via AMS Skills Creation employer: AMS
Contact Detail:
AMS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (EA) – Home Office via AMS Skills Creation
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the Home Office or similar organisations. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the Executive Assistant role. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to handle the demands of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant (EA) – Home Office via AMS Skills Creation
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience in managing complex calendars, as these are key for the position. We want to see how you can support our Senior Civil Servants effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our mission at the Home Office. Don’t forget to mention your experience with communication and stakeholder management.
Showcase Your Tech Skills: Since the role requires advanced proficiency in Microsoft Office and familiarity with digital collaboration tools, make sure to highlight your tech skills. We love seeing candidates who are comfortable with tools like MS Teams and OneDrive!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at AMS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex calendars, booking travel, and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to keep things running smoothly, especially when supporting senior stakeholders.
✨Communicate with Confidence
Since this role involves a lot of communication, practice articulating your thoughts clearly and professionally. Be ready to explain how you would handle sensitive information and manage correspondence with discretion. This will show that you can maintain professionalism under pressure.
✨Familiarise Yourself with Digital Tools
Brush up on your skills with Microsoft Office and any digital collaboration tools mentioned in the job description, like MS Teams and OneDrive. Being able to confidently discuss your proficiency with these tools will set you apart as a tech-savvy candidate who can adapt quickly to the role.
