At a Glance
- Tasks: Support senior leaders with logistics, communications, and project coordination in a dynamic environment.
- Company: Join the Home Office, dedicated to keeping citizens safe and secure.
- Benefits: Flexible working options, learning opportunities, and a structured training programme.
- Other info: Be part of a diverse team focused on service improvement and operational excellence.
- Why this job: Make a real impact while developing essential skills in a transformative role.
- Qualifications: Strong organisational skills, communication abilities, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 £ per year.
The Home Office is committed to keeping citizens safe and the country secure. From reducing crime and protecting borders to supporting the most vulnerable, our work is among the most challenging and rewarding in government. Within this mission, our Commercial Directorate manages approximately £3bn in third-party spend and supports significant grant awards, making it one of the most dynamic procurement environments in the UK public sector.
We are seeking a proactive and highly organised Executive Assistant to support our Senior Civil Servants (SCS), Chief of Staff, and Business Manager. This role is pivotal in enabling leadership to focus on strategic priorities by managing day-to-day logistics, communications, and coordination. You’ll join a multidisciplinary team at a transformative moment for the Commercial function, contributing to service improvement and operational excellence.
The role includes participation in a comprehensive 4-week training program as part of the job responsibilities. This structured training is designed to build the essential skills and knowledge required to perform effectively, covering executive support best practices, internal systems, communication protocols, and strategic coordination techniques.
Key Responsibilities
- Manage complex calendars for up to 8 SCS1s, including forward planning and weekly check-ins
- Book travel, accommodation, and desk space; maintain leave trackers and rota schedules
- Prepare, format, and review reports, presentations, and correspondence
- Process expenses and maintain digital records
- Act as first point of contact for internal and external stakeholders, including senior government officials
- Manage inboxes and allocate tasks using category tools and assignment plans
- Draft and manage correspondence with professionalism and discretion
- Support ESLT booking requests and provide cover for Higher Executive Assistant when needed
- Maintain and update SharePoint links, org charts, access permissions, and expenses trackers
- Coordinate executive-level meetings and organisation-wide events
- Prepare agendas, distribute materials, take minutes, and follow up on action items
- Support cross-organisational initiatives and small project delivery
- Provide secretariat support for governance boards and CAB Chair rota
- Manage delegation letters and ensure timely updates
- Attend in-person meetings to assist with logistics and IT setup
Qualifications
- Excellent organisational and time management skills
- Strong written and verbal communication
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage competing priorities and meet deadlines
- Experience handling sensitive information
- Comfortable working with senior stakeholders
- Knowledge of government or public sector operations
- Familiarity with digital collaboration tools (e.g., MS Teams, OneDrive)
- Experience supporting governance or board-level meetings
- Commitment to equality, diversity, and inclusion
- Flexible working options
- Learning and development opportunities
Executive Assistant (EA) – Home Office via AMS Skills Creation in Croydon employer: AMS
At AMS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our commitment to employee growth is evident through tailored development opportunities and supportive communities, ensuring that every team member can thrive in their career. With a focus on flexibility and a competitive benefits package, we empower our employees to work in a way that suits them best, making AMS a truly rewarding place to build your future.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (EA) – Home Office via AMS Skills Creation in Croydon
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like AMS, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like AMS and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Executive Assistant (EA) – Home Office via AMS Skills Creation in Croydon
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for AMS and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at AMS
✨Get to Know Public Sector Values
Before your interview with AMS, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for AMS.
