At a Glance
- Tasks: Manage interview scheduling and ensure a smooth process for candidates and hiring teams.
- Company: Join a leading organisation in talent and workforce solutions with a supportive culture.
- Benefits: Enjoy competitive rewards, flexible working, and a volunteer day off each year.
- Other info: Be part of a diverse team that values passion, boldness, and authenticity.
- Why this job: Grow your career in recruitment while making a real impact on candidates' experiences.
- Qualifications: Experience in interview scheduling and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for a Recruitment Administration assistant who enjoys learning and values teamwork. If you’re good at interview scheduling and excited to grow in a supportive environment, you might be exactly who we’re looking for.
Key Accountabilities
- Manage end-to-end interview scheduling across multiple stakeholders, ensuring a smooth and timely process
- Coordinate with candidates, recruiters, and hiring managers to schedule interviews across time zones
- Handle calendar management, rescheduling, and conflict resolution efficiently
- Provide a high level of candidate care and communication throughout the interview process
- Maintain accurate updates in the Applicant Tracking System (ATS) and related trackers
- Support job postings and requisition management as required
- Assist with offer coordination and onboarding activities when needed
- Generate and maintain reports, trackers, and scheduling data with accuracy and timeliness
- Build strong working relationships with internal stakeholders and external vendors
- Ensure adherence to process guidelines and service level agreements (SLAs)
- Support ongoing process improvements and operational efficiency initiatives
Skills & Requirements
- Proven experience in recruitment coordination – interview scheduling
- Strong organizational and time management skills with attention to detail
- Ability to manage multiple priorities in a fast‑paced environment
- Excellent communication and stakeholder management skills
- Proficiency in calendar tools (Outlook/Google Calendar) and ATS platforms
- Strong problem‑solving skills with the ability to handle scheduling conflicts and escalations
- Comfortable working with global teams across different time zones
- High level of accuracy, responsiveness, and accountability
- Team‑oriented with the ability to collaborate and support junior team members if required
If you don’t meet every requirement but you feel you have the right skills and potential, we want to hear from you.
We offer:
- Growth and development focused on your strengths
- The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions
- A team that values being Passionate, Bold, and Authentic
- Supportive communities such as our Employee Resource Groups (ERGs)
- Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
- A competitive reward and benefits package
- Flexibility in how and where you work
- Hybrid model
Details may vary slightly depending on your location, local labour law, etc.
We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time.
Recruitment Administration - Interview Scheduler- 6-month assignment in Belfast employer: AMS
Join a dynamic team that prioritises growth and collaboration in a supportive environment. As a Recruitment Administration assistant, you'll benefit from a competitive rewards package, flexible working arrangements, and the chance to develop your career within a leading organisation in talent solutions. Our inclusive culture fosters belonging and encourages diverse perspectives, making it an excellent place for meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment Administration - Interview Scheduler- 6-month assignment in Belfast
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the organisation's values and mission. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and boost your confidence when it’s time to shine.
✨Tip Number 3
Be ready to showcase your skills! Think of specific examples from your past experiences that highlight your organisational and communication skills. This is your chance to demonstrate how you can manage interview scheduling like a pro!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Recruitment Administration - Interview Scheduler- 6-month assignment in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in interview scheduling and recruitment coordination. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Showcase Your Communication Skills:Since this role involves a lot of interaction with candidates and stakeholders, it’s crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to reflect how you’d handle candidate care and coordination.
Highlight Your Organisational Skills:We’re looking for someone who can juggle multiple priorities, so make sure to emphasise your organisational and time management skills. Share examples of how you’ve successfully managed scheduling conflicts or handled busy periods in the past.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at AMS
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with key accountabilities like interview scheduling and stakeholder management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Master Your Calendar Tools
Since this role involves a lot of scheduling, brush up on your skills with calendar tools like Outlook or Google Calendar. Be ready to discuss how you've used these tools in the past to manage multiple priorities and resolve conflicts efficiently.
✨Showcase Your Communication Skills
Effective communication is crucial for this position. Prepare examples of how you've maintained high levels of candidate care and communicated with various stakeholders. This will demonstrate your ability to build strong working relationships, which is key in recruitment administration.
✨Be Ready for Problem-Solving Scenarios
Expect questions about how you would handle scheduling conflicts or escalations. Think of specific situations from your past experience where you successfully navigated challenges. This will highlight your problem-solving skills and adaptability in a fast-paced environment.
