At a Glance
- Tasks: Support project administration, manage client communications, and coordinate resources effectively.
- Company: A growing environmental consultancy with a collaborative and supportive culture.
- Benefits: Flexible working hours, hybrid model, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities for continuous improvement and innovation.
- Why this job: Join a dynamic team and make a real impact in environmental projects.
- Qualifications: Strong organisational skills, IT proficiency, and experience in project management.
The predicted salary is between 30000 - 40000 £ per year.
Full time - reduced hours over 5 days considered. Hybrid working - regular time in the office is required.
ABOUT THE ROLE: We are a growing environmental consultancy seeking a highly organised and proactive Project Administrator and Coordinator to support our team. You will play a key role in ensuring the smooth administration and organisation of projects, supporting and communicating effectively with customers and the team who work on site, from home or in the Cheltenham office. This is a varied and fast-paced role, ideal for someone who thrives on managing multiple priorities while maintaining a high level of accuracy and professionalism with tasks and documentation. We are ideally looking for someone who can help improve and develop processes and project management systems as the business develops further.
KEY RESPONSIBILITIES: The successful candidate will support the business in the following key areas:
- Respond to client enquiries, set up/manage projects in our project management system, and liaise with clients and teams to ensure accurate information throughout the project lifecycle.
- Coordinate site visits, manage diaries, allocate resources, and ensure project deadlines are met.
- Prepare, issue, track invoices, and manage overdue payments.
- Provide general administrative, office, travel, accommodation, and meeting/event support for the business and directors.
- Ensure risk assessments are filed, support health and safety processes, and assist with maintaining accreditations and memberships.
TO APPLY: We’re seeking an organised self-starter who can manage their workload independently while being a positive team player and a key point of contact. Strong time management is essential, along with the ability to manage multiple projects and deadlines. You should be proficient in IT, particularly with MacOS (Pages, Numbers) and Microsoft Office (Word, Excel), and ideally have experience with integrated project management systems. Attention to detail and excellent written and verbal communication skills are a must. You should have experience coordinating resources and improving processes for consistency and compliance. An adaptable, flexible mindset is important, with a focus on continuous improvement and openness to new ideas.
WHAT WE OFFER: This is an excellent opportunity for someone looking to play a central role in a growing and dynamic organisation. We offer a supportive and collaborative working environment with opportunities to develop and grow within the role and exposure to a range of projects and responsibilities.
Projects Administrator in Cheltenham employer: AMS People Limited
Join our thriving environmental consultancy in Cheltenham, where we prioritise a supportive and collaborative work culture that fosters employee growth and development. As a Projects Administrator, you will enjoy the flexibility of hybrid working while being integral to our dynamic team, managing diverse projects and enhancing processes in a fast-paced environment. With a commitment to continuous improvement and a focus on meaningful work, we offer an excellent opportunity for those looking to make a positive impact in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Projects Administrator in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re genuinely interested in their work and how you can contribute to their success. Tailor your responses to highlight your organisational skills and project management experience.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience with managing multiple priorities and improving processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team and contributing to our exciting projects.
We think you need these skills to ace Projects Administrator in Cheltenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Projects Administrator role. Highlight your organisational skills, attention to detail, and any experience with project management systems. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple projects or improved processes in the past. We love seeing your personality come through!
Show Off Your IT Skills:Since proficiency in MacOS and Microsoft Office is key, make sure to mention any relevant experience you have with these tools. If you've used integrated project management systems before, let us know! We’re keen to see how tech-savvy you are.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at AMS People Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Projects Administrator role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed multiple projects or priorities in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Communicate Clearly and Effectively
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, showcasing your written and verbal communication skills.
✨Emphasise Your Adaptability
The job description highlights the need for an adaptable mindset. Prepare to discuss situations where you've had to adjust to new processes or changes in a project. This will show that you're open to continuous improvement and can thrive in a dynamic environment.
