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For Companies This role will provide high-level administrative support to senior stakeholders, ensuring seamless coordination across diaries, travel, and communications. You'll play a key role in enabling efficient day-to-day operations within a fast-paced, stakeholder-driven environment, with the added requirement of supporting Japanese-speaking stakeholders.
Responsibilities
- Manage complex and ever-changing diaries for senior stakeholders.
- Coordinate domestic and international travel arrangements.
- Oversee inbox management, prioritising and responding to emails where appropriate.
- Support multiple stakeholders simultaneously, balancing competing priorities.
- Build strong working relationships across internal and external networks.
- Ensure a high level of organisation, confidentiality, and professionalism at all times.
- Adapt quickly to changing demands within an on-demand support team.
Qualifications
- Fluency in Japanese and English, with the ability to support bilingual stakeholders.
- Proven experience supporting senior or C‑Suite stakeholders.
- Strong diary management and travel coordination experience.
- Excellent organisational and prioritisation skills in a fast-paced environment.
- Confident communication and stakeholder management abilities.
- Proactive mindset with the ability to work independently and make decisions.
- High levels of discretion, resilience, and professionalism.
- Experience using tools such as Excel and SharePoint is beneficial.
Contact Detail:
AMS LTD Recruiting Team
How to prepare for a job interview at AMS LTD
✨Master the Diary Management Game
Showcase your diary management skills by preparing examples of how you've successfully coordinated complex schedules in the past. Be ready to discuss specific tools or methods you use to keep everything organised, as this will demonstrate your ability to handle the demands of senior stakeholders.
✨Brush Up on Your Japanese
Since you'll be supporting Japanese-speaking stakeholders, make sure you're comfortable with key phrases and business terminology in Japanese. Practising a few common expressions can help you stand out and show your commitment to effective communication.
✨Demonstrate Your Proactive Mindset
Prepare to share instances where you've taken the initiative to solve problems or streamline processes. This role requires a proactive approach, so highlight your ability to anticipate needs and act independently, which will resonate well with interviewers.
✨Build Rapport with Stakeholders
Think about how you can build strong working relationships in a fast-paced environment. Be ready to discuss your strategies for managing competing priorities and maintaining professionalism, as this will show that you understand the importance of stakeholder management.