At a Glance
- Tasks: Manage a busy diary, coordinate meetings, and provide top-notch administrative support.
- Company: Join AMS Group, a leading UK accountancy firm with a strong advisory focus.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work environment.
- Other info: Great opportunity to build relationships and grow within a dynamic company.
- Why this job: Be the backbone of our team, making a real difference in daily operations.
- Qualifications: Strong organisational skills and a knack for communication are essential.
The predicted salary is between 31500 - 38500 £ per year.
Role Purpose To provide high-quality, proactive personal assistant and administrative support, ensuring that the Head of Accounts time, priorities and commitments are managed effectively.
The role will have primary responsibility for diary management and will coordinate meetings, communications, travel and day-to-day administration with sound judgement, professionalism and discretion.
This is a part time role - 20 hours per week ideally.
Key Responsibilities
- Own and proactively manage a busy and changing diary, scheduling and prioritising appointments, resolving clashes and allowing appropriate time for preparation, travel and follow-up.
- Act as a professional first point of contact, assessing and prioritising meeting requests, enquiries and correspondence and responding or redirecting them as appropriate.
- Coordinate internal and external meetings, including meeting rooms, venues or virtual links, agendas and refreshments, and ensure the Head of Accounts is fully prepared.
- Attend meetings where required to take accurate notes, record decisions and actions, and follow up progress against agreed deadlines.
- Manage email or inbox activity as agreed, highlighting urgent matters, monitoring actions and helping to ensure timely responses.
- Arrange travel and accommodation, prepare clear itineraries and process expenses accurately and promptly.
- Prepare, format and proof read correspondence, reports, presentations and other documents to a consistently high standard.
- Build effective relationships across the business and with external contacts, communicating confidently and representing the Head of Accounts and AMS professionally.
- Maintain accurate and well-organised records, handling confidential and sensitive information in line with data protection requirements and company policies.
- Anticipate upcoming priorities and deadlines, provide timely reminders and support wider administrative tasks, meetings, events and ad hoc projects as required.
- Key Relationships
- Internal: Head of Accounts, Heads of Division, Heads of Central functions, Executive support team
- External: Clients, professional contacts, venues and travel providers.
About AMS Group AMS Group is a UK Top 60 accountancy firm with over 40 years of experience and a strong advisory‑led approach.
From our roots as a family‑run practice, we’ve grown into a nationwide business with 300+ colleagues across 14 offices, supported by continued organic growth and a successful M
Personal Assistant employer: AMS Group
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