At a Glance
- Tasks: Provide top-notch admin support and keep our office running smoothly.
- Company: Join a leading UK accountancy firm with over 40 years of excellence.
- Benefits: Competitive salary, supportive team, and opportunities for growth.
- Other info: Fast-paced environment with great career progression opportunities.
- Why this job: Be part of a dynamic team that transforms businesses with bespoke solutions.
- Qualifications: Previous admin experience and strong attention to detail required.
The predicted salary is between 25000 - 30000 £ per year.
AMS Group is a leading UK Top 60 accountancy firm with a differentiated advisory‑led proposition, headquartered in Manchester. We have been a trusted name in professional services for over 40 years. Our commitment to excellence and customer satisfaction has positioned us as a premier provider in the market.
Role Purpose
To provide high‑quality administrative and operational support to the wider practice, ensuring efficient day‑to‑day running of client work processes, internal systems, and compliance activities. The Practice Administrator plays a key role in supporting client engagement workflows, maintaining accurate records, and enabling teams to deliver excellent client service in a timely and compliant manner.
Key Responsibilities
- Provide administrative support to directors, managers and client service teams across the firm
- Ordering stationary and assisting with the general running of the office
- Ensuring meeting rooms are tidy and making tea & coffee for clients/visitors
- Manage client onboarding processes, including AML/KYC checks and engagement letter administration
- Maintain accurate client records within practice management systems and ensure data integrity
- Assist with document management, including filing, scanning, and maintaining electronic records
- Support compliance activities, ensuring adherence to regulatory and internal standards
- Liaise with internal teams to ensure smooth communication and efficient workflow coordination
- Prepare standard correspondence, reports, and documentation as required
Key Relationships
- Internal: Directors
- External: Clients and client representatives, External suppliers and service providers
Skills, Knowledge & Experience
Experience
- Previous experience in an administrative or operations support role, ideally within a professional services or accountancy environment
- Experience working with client data and managing confidential information
- Familiarity with practice management systems or CRM tools is advantageous
- Exposure to compliance or onboarding processes (e.g., AML) desirable
Technical Skills
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Experience with document management systems and workflow tools
- Ability to manage and maintain databases with high attention to detail
- Basic understanding of accounting or professional services processes (desirable)
- Diary management experience
Qualifications
- Educated to A-level (or equivalent) minimum
- Relevant business administration qualification (desirable but not essential)
Performance Measures (Success Criteria)
- Accuracy and completeness of client and job data within systems
- Timely completion of administrative tasks and adherence to deadlines
- Quality and consistency of onboarding and compliance documentation
- Positive feedback from internal stakeholders and teams
- Contribution to efficient workflow management and reduced bottlenecks
- Demonstration of strong organisational skills and attention to detail
- Ability to prioritise workload effectively in a fast‑paced environment
Administrator in Newcastle upon Tyne employer: AMS Group
AMS Group is an exceptional employer, offering a dynamic work environment in the heart of Manchester, where employees are valued for their contributions and supported in their professional growth. With over 40 years of experience in the accountancy sector, we provide comprehensive training and development opportunities, fostering a culture of collaboration and innovation. Our commitment to bespoke client service ensures that every team member plays a vital role in transforming businesses, making this a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Newcastle upon Tyne
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like AMS Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to AMS Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on AMS Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at AMS Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with AMS Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at AMS Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former AMS Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
