Administration Manager in Bradford

12 Months FTC - Maternity Cover

AMS Group is a leading UK Top 60 accountancy firm with a differentiated advisory-led proposition, headquartered in Manchester. We have been a trusted name in professional services for over 40 years. Our commitment to excellence and customer satisfaction has positioned us as a premier provider in the market.

At AMS we never offer a one size fits all approach. We know, in today’s economic environment, businesses require bespoke support, and we provide end-to-end services from start-up to exit strategies. Our mantra is “Good advisers help your business. Great ones transform it”. This is the foundation upon which we have built our business.

We know great people make a great business. Our award-winning culture drives our success. In 2024, we were named the 7th Best Accountancy Firm to Work for in the UK and featured in the Top 100 Companies to Work For. We’re proud to be recognised as Best Employer in Tax (Tolley’s Taxation Awards 2025) and Employer of the Year (GM Chamber of Commerce Awards 2024), reflecting our commitment to people, culture, and a workplace where talent thrives.

Role Overview

We are seeking a highly organised and capable Administration Manager to oversee and coordinate the administrative and operational functions of our busy accountancy practice. This is a key position within the firm and is well suited to someone with experience in an accountancy practice or professional services environment. The successful candidate will be confident managing their own workload, coordinating administrative processes across the practice, and ensuring the smooth and efficient running of internal operations.

In this role, you will act as a central point of organisation for the team—tracking deadlines, managing client administration, and maintaining systems and processes to a consistently high standard.

Key Responsibilities

• Manage the day‑to‑day administrative and operational functions of the practice
• Act as the central coordination point for administrative workflows, deadlines, and internal processes
• Handle client communications and serve as the primary contact for incoming calls and emails
• Maintain and develop internal systems, trackers, and reporting spreadsheets
• Support the organisation of workloads and monitor key administrative deadlines across the practice
• Oversee Companies House administration, including the accurate and timely filing of Confirmation Statements
• Supervise the workflow of the Administrative Assistant, providing guidance and ensuring tasks are completed accurately and on time
• Manage HMRC registrations such as Self Assessment and support wider client compliance administration
• Support new client onboarding, including engagement documentation and setup processes
• Ensure all AML records are complete, accurate, and fully up to date
• Maintain accurate client records and ensure effective document management
• Assist with accounts payable and accounts receivable processes
• Identify opportunities to improve administrative processes and enhance operational efficiency
• Provide operational and organisational support to the directors and wider team as required

Experience & Skills Required

• Previous experience working within an accountancy practice or professional services environment
• Experience coordinating or managing administrative workflows within a practice setting
• Strong Microsoft Office skills, with particular proficiency in Excel and spreadsheet management
• Good understanding of Companies House and HMRC processes
• Experience using practice management software such as IRIS, Xero, BrightPay, or similar systems
• Excellent organisational and time‑management skills
• Ability to manage multiple priorities and deadlines effectively
• Proven capability to work independently and take ownership of tasks
• Strong communication skills and confidence when dealing with clients
• High level of accuracy, attention to detail, and strong administrative discipline

Salary and company benefits

• 23 Days Holiday
• Additional day off for birthday
• Enhanced Parental Pay
• Health cash plan
• Annual bonus scheme
• Company Sick Pay
• Company pension scheme
• Perkbox subscription
• 1 x paid membership / subscription
• Cycle to work scheme
• Employee Assistance Programme

AMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.