At a Glance
- Tasks: Provide top-notch admin support to ensure smooth operations and excellent client service.
- Company: Join a leading UK accountancy firm with over 40 years of trusted service.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Fast-paced environment with great career progression opportunities.
- Why this job: Be part of a dynamic team that transforms businesses through bespoke advisory services.
- Qualifications: Previous admin experience and strong Microsoft Office skills are a plus.
The predicted salary is between 25000 - 32000 € per year.
AMS Group is a leading UK Top 60 accountancy firm with a differentiated advisory-led proposition, headquartered in Manchester. We have been a trusted name in professional services for over 40 years. Our commitment to excellence and customer satisfaction has positioned us as a premier provider in the market.
Role Purpose
To provide high-quality administrative and operational support to the wider practice, ensuring efficient day-to-day running of client work processes, internal systems, and compliance activities. The Practice Administrator plays a key role in supporting client engagement workflows, maintaining accurate records, and enabling teams to deliver excellent client service in a timely and compliant manner.
Key Responsibilities
- Provide administrative support to directors, managers and client service teams across the firm
- Booking meeting rooms, managing diaries
- Ordering stationary and assisting with the general running of the office
- Ensuring meeting rooms are tidy and making tea & coffee for clients/visitors
- Manage client onboarding processes, including AML/KYC checks and engagement letter administration
- Maintain accurate client records within practice management systems and ensure data integrity
- Assist with document management, including filing, scanning, and maintaining electronic records
- Support compliance activities, ensuring adherence to regulatory and internal standards
- Liaise with internal teams to ensure smooth communication and efficient workflow coordination
- Prepare standard correspondence, reports, and documentation as required
Key Relationships
- Internal: Directors
- External: Clients and client representatives
- External suppliers and service providers
Skills, Knowledge & Experience
- Previous experience in an administrative or operations support role, ideally within a professional services or accountancy environment
- Experience working with client data and managing confidential information
- Familiarity with practice management systems or CRM tools is advantageous
- Exposure to compliance or onboarding processes (e.g., AML) desirable
Technical Skills
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Experience with document management systems and workflow tools
- Ability to manage and maintain databases with high attention to detail
- Basic understanding of accounting or professional services processes (desirable)
- Diary management experience
Qualifications
- Educated to A-level (or equivalent) minimum
- Relevant business administration qualification (desirable but not essential)
Performance Measures (Success Criteria)
- Accuracy and completeness of client and job data within systems
- Timely completion of administrative tasks and adherence to deadlines
- Quality and consistency of onboarding and compliance documentation
- Positive feedback from internal stakeholders and teams
- Contribution to efficient workflow management and reduced bottlenecks
- Demonstration of strong organisational skills and attention to detail
- Ability to prioritise workload effectively in a fast-paced environment
Administrator employer: AMS Group
AMS Group is an exceptional employer, offering a dynamic work environment in the heart of Manchester, where employees are valued for their contributions and supported in their professional growth. With a strong focus on employee development, a collaborative culture, and a commitment to excellence, AMS Group provides unique opportunities for career advancement within a leading accountancy firm that has been trusted for over 40 years. Join us to be part of a team that transforms businesses while enjoying a supportive atmosphere and comprehensive benefits.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role at AMS Group. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching AMS Group thoroughly. Understand their values, services, and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions for administrative roles and get comfortable discussing your experience and skills. Confidence is key when landing that job!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and serious about joining AMS Group. Let's get you that Administrator role!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous admin roles or relevant experience in professional services to show us you’re a great fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join AMS Group and how your background aligns with our values. Keep it concise but engaging – we love a bit of personality!
Showcase Your Attention to Detail:In an admin role, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and understand the importance of accuracy.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at AMS Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role at AMS Group. Familiarise yourself with their services and how your skills can contribute to their client engagement workflows and compliance activities.
✨Showcase Your Organisational Skills
During the interview, highlight your experience in managing diaries, booking meeting rooms, and maintaining accurate records. Be ready to share specific examples of how you've successfully handled administrative tasks in previous roles, especially in a professional services environment.
✨Demonstrate Attention to Detail
AMS Group values accuracy and completeness in client data. Prepare to discuss how you ensure data integrity and manage confidential information. You might even want to bring up any experience you have with compliance processes like AML/KYC checks.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle workflow coordination. Think of scenarios where you had to liaise with different teams or manage multiple tasks under pressure, and be prepared to explain your approach and the outcomes.
