At a Glance
- Tasks: Join us as an Admin Assistant, managing documents, calls, and schedules in a dynamic office environment.
- Company: AMS Group is a thriving UK accounting firm focused on client satisfaction and innovative solutions.
- Benefits: Enjoy a competitive salary, 23 days leave, health cash plan, and enhanced parental pay.
- Other info: This is an entry-level, full-time role perfect for high school and college students.
- Why this job: Be part of a growing team with a strong culture of support and professional development.
- Qualifications: Ideal for those with admin experience, strong communication skills, and attention to detail.
The predicted salary is between 19500 - 26000 £ per year.
Department: Business Recovery
About the Role
We are seeking an organised and proactive Administration Assistant to join our Business Recovery team. This is an excellent opportunity for someone looking to develop a career in administration within a professional services environment.
The successful candidate will play an important role in supporting the day-to-day administrative operations of the department, ensuring records are maintained accurately, internal reporting is up to date, and colleagues receive effective administrative support. Full training will be provided, making this an ideal entry-level position for someone eager to learn and develop new skills.
Key Responsibilities
- Assisting with the entry, maintenance and verification of time-recording information and timesheets.
- Monitoring outstanding information and following up with colleagues to resolve queries or obtain missing details.
- Maintaining departmental spreadsheets, trackers, registers and management information records.
- Providing general administrative support to Directors, Insolvency Practitioners and Managers.
- Preparing, formatting and electronically filing correspondence and other documentation.
- Supporting the maintenance of accurate case records and administrative systems.
- Coordinating meeting arrangements, diary management and other day-to-day administrative activities.
- Liaising with colleagues across the wider AMS Accountants Group as required.
- Supporting continuous improvement initiatives and helping to enhance administrative processes.
- Undertaking any other reasonable duties commensurate with the level of the role.
About You
To be successful in this role, you will demonstrate:
- Strong organisational skills with excellent attention to detail.
- Good written and verbal communication skills.
- Confidence in following up on outstanding actions and information.
- The ability to work accurately and efficiently while following established procedures.
- A positive and proactive approach to work.
- Reliability, professionalism and a willingness to learn.
- The ability to handle confidential information with discretion.
- Competence in Microsoft Office applications, including Word, Excel and Outlook.
Experience and Qualifications
- A good standard of general education.
- Basic IT literacy and familiarity with Microsoft Office applications.
- A willingness to learn new systems and processes.
- Previous administration or office-based experience.
- Experience maintaining records, databases or spreadsheets.
No prior insolvency experience is required, as full training will be provided.
- Birthday off
- Health cash plan
- Company sick pay
- Employee Assistance Programme
AMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Administrative Assistant in Manchester employer: AMS Group
As a Remote AMS Distribution Client Sales Manager, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. Our company offers competitive benefits, including flexible working arrangements and opportunities for professional advancement, all while fostering meaningful partnerships with European clients. Join us to be part of a team that values innovation and collaboration, making a significant impact in the distribution sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Manchester
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in administrative roles, especially in accounting firms. Being proficient in document management systems and office software will give you an edge.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since you'll be interacting with clients and colleagues, a professional phone manner and clear messaging are crucial for making a good impression.
✨Tip Number 3
Showcase your attention to detail by preparing examples of how you've successfully managed documents or schedules in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Network with current or former employees of AMS Group if possible. They can provide insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Administrative Assistant in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience, particularly in a professional office environment. Emphasise skills like document management, communication, and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Use examples from your past experiences to demonstrate how you meet the requirements, such as managing calendars or proofreading documents.
Showcase Your Communication Skills:Since strong verbal and written communication skills are essential, ensure your application is free of errors and clearly structured. This will reflect your ability to communicate professionally, which is vital for the role.
Highlight Adaptability:Mention your ability to handle ad hoc tasks and adapt to changing priorities. Provide examples of situations where you've successfully managed multiple tasks or adjusted to new challenges in a previous role.
How to prepare for a job interview at AMS Group
✨Showcase Your Attention to Detail
As an Administrative Assistant, attention to detail is crucial. Be prepared to discuss examples of how you've proofread documents or managed records accurately in previous roles. Highlighting your meticulous nature will resonate well with the interviewers.
✨Demonstrate Strong Communication Skills
Since the role involves answering calls and relaying messages, practice articulating your thoughts clearly. During the interview, focus on your verbal and written communication skills, and provide examples of how you've effectively communicated in a professional setting.
✨Familiarise Yourself with Document Management Systems
The job requires proficiency in scanning, archiving, and managing documents. Brush up on any relevant software you’ve used before and be ready to discuss your experience with document management systems. This will show that you're prepared for the technical aspects of the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle multiple tasks and changing priorities. Think of specific scenarios where you've successfully managed competing demands or adapted to unexpected changes. This will demonstrate your problem-solving skills and adaptability.
