At a Glance
- Tasks: Join us as an Admin Assistant, managing documents, calls, and schedules with precision.
- Company: AMS Group is a thriving UK accounting firm focused on client satisfaction and innovative solutions.
- Benefits: Enjoy 23 days leave, health cash plan, cycle to work scheme, and more perks!
- Other info: We celebrate diversity and are committed to creating an inclusive workplace.
- Why this job: Be part of a fast-growing team with a strong culture of support and client care.
- Qualifications: Previous admin experience, excellent typing, communication skills, and attention to detail required.
The predicted salary is between 21000 - 26000 £ per year.
About AMS Group
AMS Group is a leading UK Top 60 accountancy firm headquartered in Manchester, offering audit, tax and advisory services across 12 offices with over 200 employees.
The role
- Draft, format, and proofread a wide range of legal and business documents—including correspondence, contracts, meeting notes, and reports—for fee earners, ensuring accuracy, consistency, and confidentiality.
- Answer incoming calls with professionalism, take clear and concise messages, and relay them promptly. Proactively redirect callers to appropriate departments or personnel to ensure smooth communication flow.
- Filter and transfer calls to relevant team members, maintaining a courteous and efficient approach that reflects the firm’s standards of client care.
- Organise and schedule meetings for fee earners based on their availability and priorities, including booking rooms, sending calendar invites, and preparing necessary documentation.
- Monitor and manage fee earners’ inboxes and calendars, flagging urgent requests, organising workflows, and ensuring key deadlines and appointments are met.
- Welcome clients and visitors in a warm and professional manner, ensuring the reception area is well‑presented and providing assistance as needed during their visit.
- Scan hardcopy records, incoming post, and client files for digital archiving, maintaining accurate documentation in line with firm policies and GDPR requirements.
- Sort, scan, and distribute incoming mail to the relevant departments. Manage the preparation and dispatch of outgoing mail, including timely trips to the post office when required.
- Perform various ad hoc administrative/secretarial duties with efficiency as and when required.
- Oversee the redirection of incoming and outgoing mail to ensure timely and accurate delivery across departments or to external stakeholders.
- Scan and digitally archive confidential documents and client files, maintaining meticulous records in line with data protection policies.
- Monitor and manage inventory of office stationery and consumables, placing orders as needed to support uninterrupted operations.
- Receive and log client records upon arrival, ensuring accurate documentation and secure storage for easy retrieval.
- Organise the safe booking of client records to internal teams or external parties, maintaining detailed tracking to prevent loss or delays.
Skills and experience required
- Proven admin experience in a professional office environment, preferably within accountancy.
- Strong communication skills, verbal and written, with a professional phone manner.
- Proficiency managing calendars and emails, including scheduling meetings and prioritising tasks for multiple team members.
- Excellent attention to detail, particularly in proofreading documents, logging records, and maintaining accurate tracking systems.
- Competent in scanning, archiving and document management systems with basic IT skills and experience using office software.
- Ability to handle ad‑hoc tasks and adapt to changing priorities, working independently as well as being part of a team.
Salary & Benefits
- 23 Days Holiday
- Birthday off
- Health cash plan
- Enhanced parental pay
- Company sick pay
- Company pension scheme
AMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Admin Assistant in Manchester employer: AMS Group
AMS Group is an exceptional employer that prioritises employee satisfaction and growth within a dynamic and supportive work environment. With a strong focus on client relationships and innovation, employees benefit from comprehensive training, a generous leave policy, and a health cash plan, all while contributing to a firm that has achieved impressive growth and maintains high client satisfaction. Located in the UK, AMS Group fosters a culture of inclusivity and collaboration, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant in Manchester
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in administrative roles, especially those related to document management and communication. Being proficient in these tools can set you apart during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock calendar or schedule for a hypothetical team. This will showcase your ability to manage multiple priorities effectively, which is crucial for the Admin Assistant role.
✨Tip Number 3
Practice your verbal communication skills by role-playing phone conversations. This will help you convey professionalism and clarity when answering calls, which is a key part of the job.
✨Tip Number 4
Research AMS Group and their approach to client satisfaction. Understanding their values and how they operate will allow you to tailor your responses in interviews, showing that you're aligned with their mission.
We think you need these skills to ace Admin Assistant in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience, particularly in a professional office environment. Emphasise skills like typing, communication, and document management that align with the Admin Assistant role.
Craft a Strong Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific experiences that demonstrate your attention to detail and ability to manage multiple tasks effectively.
Highlight Relevant Skills:In your application, clearly outline your proficiency in managing calendars, handling correspondence, and your strong communication skills. Use examples to illustrate how you've successfully performed similar tasks in previous roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. This is crucial for demonstrating your attention to detail, which is a key requirement for the Admin Assistant position.
How to prepare for a job interview at AMS Group
✨Showcase Your Attention to Detail
As an Admin Assistant, attention to detail is crucial. During the interview, highlight your experience in proofreading documents and managing records accurately. You might even bring examples of your work to demonstrate your skills.
✨Demonstrate Strong Communication Skills
Since the role involves answering calls and interacting with clients, it's important to showcase your communication skills. Practice speaking clearly and professionally, and be prepared to discuss how you've handled client interactions in the past.
✨Be Ready to Discuss Time Management
The ability to manage calendars and prioritise tasks is key for this position. Prepare examples of how you've successfully organised meetings or managed multiple tasks simultaneously, and be ready to explain your approach to time management.
✨Familiarise Yourself with Document Management Systems
Understanding document management systems is essential for this role. If you have experience with specific software, mention it during the interview. If not, do a bit of research on common systems used in accounting firms to show your initiative.
