At a Glance
- Tasks: Support a Director by managing schedules, travel, and administration in a fast-paced environment.
- Company: Join a leading building society with a strong focus on member satisfaction.
- Benefits: Flexible work arrangement: 2 days on-site, competitive pay, and a dynamic team culture.
- Other info: Opportunity to work remotely and gain valuable experience in the financial services sector.
- Why this job: Be the backbone of leadership, ensuring smooth operations and making a real impact.
- Qualifications: Experience as a Personal Assistant in fast-paced settings; diary and travel management skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are AMS, a global total workforce solutions firm that enables organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our client is a well-known building society with headquarters in Swindon; as one of the largest savings and mortgage providers in the UK, 15 million members are at the heart of everything they do. On behalf of this organisation, AMS is looking for a Personal Assistant for a 3-month contract based in either London, Swindon, Glasgow or Newcastle - 2 days per week on site, remainder working from home.
Purpose of the role: To support the Director of Everyday Banking by delivering proactive, high-quality coordination that keeps priorities running seamlessly. This role ensures smooth management of schedules, travel, and administration, enabling a clear focus on strategic leadership in a fast-paced environment.
As a Personal Assistant you will be responsible for:
- Managing a busy and ever-changing diary for the Director, ensuring priorities are clear and time is used effectively.
- Coordinating end-to-end travel (UK and international), producing detailed and seamless itineraries.
- Handling expenses accurately and on time, in line with company policy.
- Overseeing the Director's inbox - prioritising, responding, and escalating where needed.
- Organising meetings and events, from scheduling and logistics to preparing materials.
- Keeping the Director's day-to-day activities running smoothly by anticipating needs and staying one step ahead.
What we require from the candidate:
- Experience working within a Personal Assistant position.
- Experience of working within fast-paced environments.
- Diary management.
- Booking travel and accommodation.
- Working within a team environment - occasionally taking the responsibility of other directors to cover annual leave.
- Financial Services experience is advantageous.
Next steps: This client will only accept workers operating via an Umbrella or PAYE engagement model. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.
Personal Assistant employer: AMS CWS
At AMS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. As a Personal Assistant within a leading building society in Swindon, you will enjoy the flexibility of hybrid working, competitive benefits, and ample opportunities for professional growth in a supportive environment that values its 15 million members. Join us to make a meaningful impact while advancing your career in a fast-paced, rewarding setting.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your experience aligns with what they need, especially in managing busy schedules and coordinating travel.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed diaries or coordinated events in the past. This will demonstrate that you can keep things running smoothly for the Director.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel coordination, and working in fast-paced environments. We want to see how your skills align with what our client is looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to support a director effectively. Remember, we love a personal touch!
Showcase Your Organisational Skills:In your application, give examples of how you've managed busy schedules or coordinated travel in the past. We want to see your organisational prowess in action, so don’t hold back on the details!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and keep you updated on the process. We’re excited to hear from you and see how you can contribute to our team!
How to prepare for a job interview at AMS CWS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, travel coordination, and handling expenses. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed busy schedules or coordinated travel in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges a Personal Assistant might face, like last-minute changes to a director's schedule, and prepare your responses. This shows you're proactive and can think on your feet.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the director's working style, or how success is measured in this role. This not only shows your interest but also helps you gauge if the position is the right fit for you.
