Accounting Operations Specialist

AmpiFire is a software-powered content marketing and distribution platform built for serious growth-stage businesses. We help 7–8 figure brands build compounding organic authority, and we're not just a software company. We're a software-enabled agency that pairs cutting-edge tooling with hands-on strategic execution. We're a lean, high-output team. We don't do average. If you're looking for a place to coast, this isn't it. If you want a place where your work visibly moves the needle and the people around you push you to be better, keep reading.

We're hiring an Accounting Operations Specialist to own the day-to-day accounting operations of AmpiFire — a fast-moving, fully remote company operating across multiple entities and over 15 countries. This is not a passive bookkeeping role. You’ll be responsible for keeping our books clean and accurate, processing payments and payroll, handling finance-related support requests, and actively contributing to a long-term QBO remediation and automation project. You’ll work closely with the Finance Operations Manager and interface directly with our external accounting teams. We need someone who takes ownership, communicates proactively, and treats accuracy as non-negotiable. If you need to be chased for updates or can’t flag a problem before it becomes one, this isn’t the right fit.

What You’ll Own

• Full-cycle bookkeeping across multiple entities in QuickBooks Online
• Bank and account reconciliations, categorization, and transaction accuracy
• Payroll processing and distribution payment scheduling
• Refund, cancellation, and finance-related support ticket handling (HubSpot)
• Monthly financial reporting support and document preparation
• Full ownership in a multi-year QBO cleanup and remediation project
• Process documentation and finance automation initiatives as we scale

*This is a real cleanup — expect Balance Sheet corrections, reclassified transactions, multi-currency PayPal reconciliations, payroll discrepancies, and retroactive process fixes across refunds and commissions.

What We're Looking For

• Non-negotiables:
• 3+ years of hands‑on QuickBooks Online experience — QBO ProAdvisor certification required
• Proven experience cleaning up messy or disorganized books — you’ve inherited a mess before and fixed it
• Multi-entity bookkeeping experience — you understand how to manage books across several legal entities without losing the thread
• Sharp reconciliation instincts and an obsession with financial accuracy — nothing slips through
• Fluent English, written and verbal — you communicate clearly and don’t go quiet when something is unclear
• Remote-first mindset — you thrive in async environments, manage your own time, and hit deadlines without handholding
• High attention to detail and personal accountability — you own your mistakes and fix them fast

Strong Bonus

• Experience with online-based or SaaS companies
• Familiarity with tools like HubSpot, Recurly, PayPal, Stripe, or Airwallex
• Basic understanding of cash flow management
• Google Workspace and/or Microsoft Office proficiency

What Success Looks Like (First 90 Days)

• By day 30, full knowledge transfer from the outgoing resource completed — processes documented, access granted, and nothing lost in translation
• By day 60, all day-to-day procedures fully owned and running independently — payroll, payments, reconciliations, ticket handling, and reporting with zero handholding
• By day 90, a thorough understanding of how our accounting is structured across entities, and a clear, actionable plan to begin tackling the QBO remediation project

What You’ll Get

• Fully remote — work from wherever you do your best thinking
• Autonomy with clear expectations and trust — we do NOT like to micromanage people
• Direct exposure to a fast-growing, international operation
• A role that grows with the company — as we scale and automate, so does your scope
• A genuine career path with room for compensation adjustments based on results