Workplace Assistant

Overview

Join to apply for the Workplace Assistant role at Ampa – Legal & Professional Services.

This is a part-time role working Wednesday / Thursday / Friday 09:00am – 17:30pm.

Responsibilities

• Document Processing and Administrative Support: Copy, print, and scan documents; transfer data to/from removable media, cloud-based solutions, and document/case management systems; manage outgoing mail and inter-office mail; distribute incoming mail and couriered items; conduct hand deliveries; retrieve and send files to/from offsite storage; arrange outgoing couriers; coordinate large-volume printing, scanning, and document finishing; prepare lockers, keys, and access credentials for new starters and leavers.

• Office and Facilities Management: Ensure displayed information is current; supervise external contractors and building management teams; support facilities activities including fire warden and first aid duties; report equipment/furniture issues; implement environmental policies and maintain recycling areas; identify and report health & safety, cleaning, or maintenance issues; maintain housekeeping standards throughout the office.

• Client & Workplace Support: Welcome visitors, manage visitor processes, liaise with reception; assist clients with bookings and requirements; set up and maintain meeting rooms; manage meeting room and car park bookings; arrange IT support and set up equipment; assist with internal events and catering; maintain refreshment areas.

• General Duties: Undertake ad hoc duties as required; provide flexible cover at other locations as needed.

What you will need

• Experience in a similar role within professional services.
• Strong IT proficiency, particularly in Microsoft Office and document management systems.
• Ability to manage workload efficiently and prioritise tasks.
• Excellent organisational skills with attention to detail.
• Effective communication skills and ability to build relationships at all levels.
• Adaptability and a proactive approach to problem-solving.
• Commitment to continuous improvement and the ability to adapt and innovate.
• Understanding of confidentiality and document security best practices.

Key Competencies

• Professional, with the ability to represent the company brand values in all interactions.
• Passionate about delivering exceptional client/customer experiences.
• Self-motivated learner with a continuous improvement mindset.
• Strong initiative and a positive approach to challenges.
• Discretion and reliable teamwork.

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Law Practice

Benefits and Additional Information

We embrace agile working and offer a blended approach to where and how we work. We are flexible and value what you do, not where you do it. We have hubs across the UK in multiple locations. Equal opportunities Ampa Group is an equal opportunities employer. We encourage diversity and treat everyone equally regardless of gender, age, ethnicity, nationality, marital status, sexual orientation or religious beliefs. Confirmation of employment subject to checks after offer accepted. Some vacancies may close early due to high application volumes.