Finance and Compliance Associate in City of London

Who We Are: Amna envisions a world where refugees and displaced communities have the power to shape their own futures, unbounded by the impact of trauma, conflict and displacement. We are a refugee-led organisation working to expand mental health support and community-led psychosocial services to communities affected by conflict and displacement, giving them the tools to heal, rebuild resilience, and rediscover joy and belonging. Since 2016, Amna has directly supported over 76,000 individuals, including children, youth and adults, and trained over 3,600 facilitators from 720 organisations across 23 countries to deliver trauma and identity informed care. Our programs have indirectly reached over 2 million displaced people, helping them find strength and hope in the face of adversity.

At Amna, finance is about more than compliance; you will help ensure that our resources are managed responsibly so programmes can deliver meaningful impact. Maintain accurate and reliable financial records that build confidence in our work. Work collaboratively with colleagues, explaining financial information in accessible and respectful ways. Help strengthen systems and processes to support a positive, accountable culture. The Finance & Compliance Officer will typically report to the Finance Manager.

• Maintain accurate and up-to-date financial records in line with UK charity good practice and organisational financial policies.
• Manage the general ledger, including accounts payable, accounts receivable, payroll journals, and bank transactions.
• Process payments in a timely manner to internal and external stakeholders (team members, suppliers, partners, consultants), ensuring appropriate approvals, documentation, and compliance with delegated authority.
• Record and monitor income and expenditure, ensuring accurate project coding and fund allocation.
• Perform monthly bank reconciliations and full balance sheet reconciliations, ensuring all control accounts are supported.
• Maintain and regularly update the medical insurance tracker and supplier payment tracker.
• Monitor and follow up on partnership (sub-grantee) agreements and payments, as well as programme consultancy trackers, ensuring financial accuracy and completeness.
• Support cashflow monitoring and short-term/medium-term cash forecasting; flag risks and timing issues proactively.
• Integrate monthly payroll journals into the accounting system and reconcile payroll control accounts.
• Maintain and reconcile the fixed asset register.

• Support the Finance Manager with the preparation of annual organisational budgets and project budgets, including proposal costings and budget revisions as needed.
• Support with the preparation of management reporting packs for budget holders (actual vs budget vs forecast), with variance analysis and explanatory commentary.
• Support cross-departmental budget coordination to ensure compliance with donor agreements and funding conditions.
• Maintain and support the Finance Manager with project budget monitoring tools and monthly reforecasting, including burn rate analysis and scenario modelling.
• Assist the Finance manager in producing periodic financial reports for budget holders, including actuals vs budget vs forecast and key explanatory notes.

• Support compliance with internal financial controls, donor requirements, and UK charity regulatory obligations (including reporting to the Charity Commission).
• Assist in the preparation of monthly management accounts and financial analysis.
• Prepare year-end schedules and audit files in support of statutory accounts preparation under Charity SORP.
• Support the Finance Manager and external auditors during year-end and audit processes.
• Maintain a robust digital audit trail of financial documentation (contracts, invoices, approvals, grant agreements, timesheets and expenses).
• Support in preparation of donors’ reports ensuring compliance to donors’ rules.
• Assist with preparation of schedules for statutory accounts and audit, Support year-end close activities.

• Support end-to-end payroll processing, including payroll payments, PAYE, National Insurance and pension reconciliations.
• Maintain payroll records in compliance with HMRC requirements.
• Support banking administration including mandates, online banking platforms and payment authorisations.
• Assist with treasury tasks: cash monitoring, payment scheduling, and ensuring sufficient liquidity for operational needs.

• Provide guidance to staff on financial procedures and processes.
• Contribute to strengthening financial awareness and accountability across teams.
• Assist with training staff on financial processes, tools, and systems.
• Provide operational cover for the Finance Manager within delegated authority during periods of absence.
• Undertake additional finance and compliance responsibilities as required.
• Proactively identify financial risks and recommend improvements to strengthen governance and financial resilience.

University degree in Finance, Accounting, Economics, or related field. ~3+ years’ experience in a finance officer (or equivalent) role with strong knowledge of accounting principles, financial controls, and maintaining audit trails. ~ Experience using accounting software (Xero highly desirable), plus strong Excel skills (pivot tables, lookups, basic data validation). ~ Excellent knowledge of UK accounting standards, VAT treatment, and compliance requirements within a UK charity context. ~ monthly management accounts (journals, bank recs, balance sheet recs), ~ cashflow monitoring and forecasting, ~ project budgets and donor/project financial reporting. ~ Excellent written and verbal communication skills in English. ~ Experience working in the humanitarian sector and UK Charity. Experience with donor-funded projects and grant reporting. Exposure to UK charity finance or SORP standards. Experience supporting payroll, pension, and PAYE record-keeping. Able to share knowledge and support colleagues in building financial understanding. Attention to detail and accuracy: committed to high standards in financial records, controls, and documentation.

We have carefully designed our wellbeing strategy to offer mental, social and financial support to our team, including flexible working arrangements, mental health support, generous leave and development opportunities.

Amna is committed to fostering a diverse and inclusive workplace where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. As an equal opportunity employer, we do not discriminate on the basis of race, religion, color, ethnicity, sex, gender, sexual orientation, age, marital status or disabilities status. Applications are strongly encouraged from people with lived experience as refugees or displacement. If you're excited about this opportunity and feel you have the skills to help support the work we do, we’d love to hear from you.