OFFICE ASSISTANT in Rotherham

Advanced Manufacturing (Sheffield) Limited (AML) is an advanced machining supplier focused on aerofoil and rotative components. We are at the leading edge of machining technologies and are dedicated to delivering efficiency and reduced cycle times for our clients in the aerospace sector. Our advanced milling, turning and 5‑axis capacity enables us to machine a wide range of products including bespoke ring, casing, gearbox, aerofoil and aerostructure components. To date, we have manufactured components for Rolls‑Royce, Boeing, Siemens, Bombardier and are looking to expand our machining capabilities over the coming year.

The Position

Your duties and responsibilities will include but are not limited to the following:

• Office Duties
  • Maintain cleanliness and organisation of office areas.
  • Monitor and replenish office supplies (stationery, canteen items, printer supplies).
  • Liaise with vendors and service providers (cleaning, couriers).
  • Handle incoming and outgoing mail and courier services.
  • Support internal teams with travel needs.
  • Assist in organising company meetings, events, and staff activities.
  • Ensure meeting rooms are prepared and set up when required.
  • Arrange lunches for visitors when required.
  • Greeting visitors, front of house and office duties.
• Reception Duties
  • Greet and assist visitors professionally.
  • Answer, screen, and forward incoming calls.
  • Respond to general inquiries via phone and email.
  • Maintain visitor logs and issue visitor passes (if applicable).
  • Manage meeting room bookings.
  • Receive deliveries and notify concerned departments.
  • Ensure reception area remains tidy and welcoming.
• Administrative Tasks
  • Perform accurate data entry and database updates.
  • Schedule appointments and manage calendars.
  • Maintain and update training records.
  • Liaise and book internal and external training.
  • Support HR with onboarding paperwork and employee records.
  • Schedule interviews and liaise with candidates.
  • Carry out BPSS checks for all staff.
  • Ensure confidentiality of HR records.
• Health & Safety
  • Comply with all applicable health, safety, and environmental policies, procedures, and legal obligations, including those relevant to CNC machining and high‑reliability manufacturing.
  • Maintain a safe and clean working environment, reporting any hazards, incidents, near‑misses, or unsafe behaviours promptly and accurately.
  • Use and maintain Personal Protective Equipment (PPE) appropriately, ensuring correct use in line with task and risk requirements.
  • Participate in mandatory EHS training, emergency response drills, and company health and wellbeing initiatives.
  • Support a culture of continuous improvement in safety and sustainability, including contributing ideas for reducing risk, waste, and environmental impact.
  • Demonstrate environmental awareness by following procedures for responsible use of materials, recycling, and energy conservation.

The Person

• Education Grade C or above in Mathematics and English at GCSE level or equivalent.
• Experience within the manufacturing industry.
• Basic knowledge of HR and administrative processes (beneficial).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent attention to detail.
• Accurate data entry and record keeping ability.
• Ability to use own initiative.
• Ability to manage own time effectively and manage multiple tasks.
• Excellent communication skills.

Company Benefits

• Birthday off as an extra holiday.
• Buy and sell holidays up to 5 days.
• Life assurance 2 years Salary.
• 2x subsidised events a year.
• Cycle to work scheme.
• Monthly raffle up to the value of £100.