Commercial Legal Assistant in Ilminster

Amicus Law Solicitors is a friendly Dorset, Somerset and Devon-based Law Firm. We are an experienced, specialist team of tenacious, yet friendly lawyers, passionate about representing our clients’ interests, with offices in Bridgwater, Minehead, Wellington, Yeovil, Martock, Exeter, Taunton, Ilminster, Weymouth and Tiverton.

We are looking for an additional member to our Commercial Property team to fill the role of Legal Assistant. The role involves assisting the firm in meeting its professional obligations and business viability in accordance with the needs of the firm and the legal market.

Key Responsibilities:

• Provide a high level of legal advice and assistance to the clients of the firm in regard to Commercial Property.
• Ensure that the advice given is accurate and comprehensive and that all advice provided is clearly recorded on the client’s file.
• Answer telephone; screen calls, forward calls and/or record and forward messages accurately; transcribe messages from telephone answering machine.
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.
• Receive, sort and distribute mail within the office; file correspondence and other materials as required.
• Type forms, form letters and other documents as required at acceptable levels of speed and accuracy; collate and photocopy materials as necessary; maintain supply of forms as needed.
• Maintain necessary files; sort, file, archive and retrieve documents and records as necessary.
• Maintain client confidentiality.
• Maintain appointment diary either manually or electronically; organise conferences and meeting room bookings, co-ordinate meetings.
• Report any maintenance issues immediately to line manager, including all furniture, fittings and equipment.
• Assist in the management of caseload by actioning legal procedures as directed by the Fee Earner.
• Assist in the management of caseload by dealing with file related queries either face to face or by telephone.
• Assist Fee Earners in the processing of matters on a timely and cost effective basis.
• Support in the maintenance of files by effective file management.
• Ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
• Attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary.
• Use the correct Practice procedures and systems in order to manage cases effectively and in accordance with the firm’s standards and legal requirements.
• Improve and enhance the firm’s client base by effective liaison with existing clients.
• Maximise the firm’s potential to cross-sell services by identifying appropriate opportunities.
• Manage own work allocation, productivity and quality of work with minimum supervision.
• Ensure our clients received the best possible service at all times.
• Ensure our introducers of business received the best possible service at all times.
• Carry out instructions given by the management team.
• Other ad hoc duties as required.

Salary – £23,500 to £25,000

Job Types: Full-time, Permanent

Experience: Experience in Commercial Property Conveyancing, Agricultural Experience.