Administrator in Birmingham

We are excited to offer a fantastic opportunity for a 12 Month Fixed Contract Commercial Administrator based in Birmingham but offering hybrid working from home with some office visits.

HOURS OF WORK: Monday to Friday, 37.5 Hours per week

Join our vibrant, inclusive community in Complex Facilities providing vital support to the Commercial manager by managing contract documentation, commercial records, and procurement processes, assisting with financial reconciliations, and serving as a liaison between internal teams and suppliers to ensure smooth commercial operations.

What you will do:

• Assist with the preparation and maintenance of contract documentation, reports, and trackers.
• Support the review and collation of monthly commercial reports including cost/value reconciliations, forecasts, and KPIs.
• Maintain accurate records of contract variations, change controls, and commercial correspondence.
• Manage applications for payments and support the commercial managers in processing procurement support.
• Raise and manage purchase orders in line with procurement policies.
• Liaise with suppliers and subcontractors to obtain quotations and ensure timely delivery of goods/services.
• Support tendering activities including document preparation, bid evaluation coordination, and supplier onboarding.
• Maintain procurement logs and ensure audit‑ready documentation.
• Assist with invoice reconciliation and resolving payment queries.
• Maintain commercial databases and ensure data integrity.
• Act as a point of contact for internal teams and external suppliers regarding commercial queries.
• Support Commercial Managers in meetings by preparing agendas, taking minutes, and following up on actions.

What you will bring:

• Commercial and procurement administration: Support daily procurement activities, manage contracts, assist with tenders, and maintain supplier relations.
• Compliance and governance: Ensure activities and documents meet all legal and organisational standards; help with audits as needed.
• Document preparation and control: Prepare and manage key documents, keeping records accurate and organised.
• Data Management: Maintain and analyse data, produce reports, and support decision‑making with up‑to‑date information.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work to deadlines.
• NVQ Level 3 or equivalent in Business Administration or Commercial Practice.
• Working knowledge of PFI or other FM‑related contract frameworks.
• Previous experience in a commercial or procurement administrative role, ideally within FM or construction.

Our benefits:

• Remuneration – Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions.
• Career Growth – Shine in your career with advancement opportunities.
• Training Opportunities – Unlock your potential with comprehensive training, including fully funded leadership programmes tailored to your personal growth.
• Holidays – Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
• Pension – Generous pension scheme, with extra contributions from Amey.
• Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
• Exclusive Discounts – Access our online portal filled with discounts from leading retailers, healthcare services and more, helping you save on the things that matter.
• Give Back to community – Two Social Impact Days each year, for volunteering and fundraising opportunities.
• Family friendly policies – for new parents or if you provide care for a dependant.
• Membership of our Affinity Networks – who connect, support and inspire diverse communities within Amey.

Application Guidance and Diversity & Inclusion:

At Amey we constantly evolve how we work to reflect the different needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation or age. We believe everyone deserves an opportunity to shine. As a disability‑confident leader, we’re proud to guarantee applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at peopleservices@amey.co.uk to discuss any access needs, reasonable adjustments or additional support that you may require at any point during the recruitment process.