Office Manager

The role is a local office manager position within the New York metropolitan area. You will support daily office operations, finance, procurement, document control, stakeholder coordination, and marketing support for AMEY’s US office.

The Opportunity

We require an experienced and proactive Office Manager to manage day‑to‑day operations, ensuring smooth administration, financial/purchasing support, governance and client engagement.

The Role Responsibilities

• Manage day‑to‑day running of the US office, ensuring efficient and professional operations.
• Serve as first point of contact for office queries, suppliers, visitors.
• Coordinate meeting logistics, travel, scheduling, and general office administration.
• Work with central functions in the UK to implement policies and procedures (HSEQ, IT, HR, Commercial/Legal).
• Maintain office policies, procedures and local operational records.
• Support local finance administration: invoice processing, expense management, budget tracking.
• Raise purchase orders, manage procurement of office supplies and other operational/IT services.
• Liaise with UK finance and procurement teams for policy compliance.
• Maintain accurate records of spend, contracts and supplier information.
• Manage US SharePoint sites and office documentation, ensuring correct version control, filing and accessibility.
• Support preparation, management and storage of business, contractual and operational documents.
• Ensure documentation aligns with Amey governance, audit and compliance requirements.
• Take accurate minutes and actions from meetings, distribute outputs timely.
• Track actions and follow up with stakeholders to ensure completion.
• Support internal reporting and information flows between US and UK teams.
• Provide administrative and coordination support to senior stakeholders.
• Be flexible in working hours to support UK time zones and international meetings, when needed.
• Support international mobilisation, onboarding and coordination activities, including developing expat guides.
• Liaise with the UK Communications team to print brochures and marketing material locally for US events.
• Manage the US events list, book events, manage logistics and attendance.

Essential Qualifications

• Proven experience in an Office Manager, Executive Assistant or senior administrative role.
• Strong experience in supporting finance and procurement activities.
• Excellent organisational skills with high attention to detail.
• Experience managing documents, records and version control.
• Confident minute‑taking skills with ability to capture actions clearly.
• Strong communication skills and ability to work with stakeholders at all levels.
• Proficiency with Microsoft Office / Microsoft 365 tools.

Highly Desirable

• Experience working in a consultancy, engineering or infrastructure environment.
• Experience supporting international or multi‑timezone teams.
• Knowledge of basic financial controls, invoicing and procurement processes.
• Experience working within governance or regulated environments.

Personal Attributes

• Highly organised, proactive and dependable.
• Comfortable working independently and taking ownership of office operations.
• Discreet and trustworthy when handling sensitive information.
• Adaptable and flexible, with willingness to work out of hours when required.
• Collaborative and professional, with a positive and solutions‑focused approach.

What We Can Offer You

• Career development and progression pathways.
• Access to wellbeing and support programs.
• Inclusive employee networks.

Additional Information

At Amey we value collective expertise and encourage individuality. Work is recognised and well‑supported to promote well‑being and ambition.

EEO Statement

Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion or belief, sexual orientation or age. We are also committed to offering applicants with a disability an interview, if they meet the minimum requirements for the role. Please contact our recruitment team at uscareers@amey.com for access needs, reasonable adjustments or additional application support.