Senior Document Controller/ Archivist in Glasgow

Location: Glasgow/Edinburgh

Amey are a leading provider of full life-cycle engineering, operations and decarbonisation solutions for transport infrastructure and complex facilities. Working for us, you'll be delivering sustainable infrastructure solutions that enhance life and protect our shared future. Our people are driven by a set of strong values, based on safety, insight and collaboration.

The Opportunity

We are seeking a Senior Document Controller/Archivist/Information Officer to join our team in Scotland. You will play a key role in preserving, structuring, and digitising technical records and historical data to support both operational delivery and strategic planning. This role is critical to supporting requirements across both Network Bridges and Major Bridge Structures.

The role includes:

• Establishing a structured, standardised, and accessible archive of bridge-related asset records for both Network Bridge Structures and Major Bridge Structures, supporting Transport Scotland's operational and strategic needs.
• Developing and maintaining structured archives for infrastructure projects, including drawings, reports, assessments, and correspondence.
• Ensuring compliance with internal and external data governance and archiving standards.
• Locating, retrieving and organising historical records and data to support ongoing and future works.
• Collaborating with digital transformation teams to migrate legacy records into modern platforms.
• Providing training and guidance to project teams on document handling and archiving protocols.
• Contributing to community benefit reporting and knowledge-sharing initiatives.
• Assessing and digitising records from various sources, including hard drives, CDs, DVDs, paper files, and external archives (e.g. Mitchell Library).
• Establishing a standardised format for asset records compatible with the Structures Management System and standalone databases and agreeing with clients.

Experience

• Experience in infrastructure, engineering, construction, civil engineering public sector environments or a similar field is desirable but not essential.
• Possessing experience in implementing document control procedures, setting up, configuring and managing Electronic Document Management Systems.
• Ability to assess, retrieve, and digitise records from diverse formats.
• Experience in migrating legacy infrastructure documentation into modern digital systems while preserving data integrity.
• Ability to identify, assess, and incorporate valuable records from external sources.
• High accuracy in cataloguing and formatting records, especially technical documents critical to infrastructure safety and planning.
• Proactive in identifying missing or inconsistent records and resolving archival gaps independently.
• Works effectively with internal stakeholders.
• Clear and professional communication with technical and non-technical audiences, including reporting progress to client managers.
• Comfortable working across both Network Bridges and Major Bridges, adjusting to different project scopes and priorities.
• Capable of managing large volumes of data systematically over a multi-year contract duration.

Skills

• Strong understanding of digital archiving systems and metadata standards.
• Excellent organisational and communication skills.
• Familiarity with civil infrastructure projects and technical documentation.
• Experience in searching and consolidating records from varied formats and sources.
• Conducting quality assurance checks and supporting audits to maintain information integrity.
• Troubleshooting technical issues and serving as the go-to expert for information management queries.
• Contributing to the continuous improvement of our information management processes and systems.

What we can offer you:

• Career Development – Our dedicated progression framework identifies your career pathway and progress within the organisation, with dedicated mentoring and support on hand to ensure you hit your career milestones.
• Work-life Balance – Work-life balance and flexibility are key for our success. We empower our people to make choices that are right for them, with hybrid, part-time and flexible work patterns.
• Wellbeing – Health cash plan, 24 GP, support and assistance programmes, wellbeing ambassadors and Wellbeing Wednesday, dental vouchers.
• EDI - At Amey we celebrate our people and all that they are.
• Social Value – You'll get 2 Community Involvement Days each year to volunteer for a charity of your choice and further opportunities to support fundraising initiatives.
• Pension – Generous Pension scheme which we will contribute to.
• Holidays - Minimum 24 days holiday + Bank Holidays.
• Choices - Our flexible benefits scheme is tailored by you, including buying additional annual leave, cycle2work scheme, charity giving and gym membership.
• Save with Amey - Our online voucher portal gives you access to thousands of discounts from leading retailers.

Your Career at Amey Consulting

At Amey Consulting, we value collective expertise, but also the spark one person can bring. You'll be stretched, but always supported. We'll recognise your hard work and look after your well-being too.

Application Guidance

Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation or age.