At a Glance
- Tasks: Support the Commercial Manager with contract documentation and procurement processes.
- Company: Join Amey, a vibrant and inclusive community focused on long-term stability.
- Benefits: Competitive salary, flexible working, training opportunities, and generous holiday allowance.
- Other info: Diverse candidates are encouraged to apply; excellent career growth opportunities await.
- Why this job: Make a real impact while developing your career in a supportive environment.
- Qualifications: Experience in commercial administration and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
We are excited to offer a fantastic opportunity for a 12 Month Fixed Contract Commercial Administrator based in Birmingham but offering hybrid working from home with some office visits.
Hours of Work: Monday to Friday, 37.5 Hours per week
Join our vibrant, inclusive community in Complex Facilities providing vital support to the Commercial manager by managing contract documentation, commercial records, and procurement processes, assisting with financial reconciliations, and serving as a liaison between internal teams and suppliers to ensure smooth commercial operations.
What You Will Do:
- Assist with the preparation and maintenance of contract documentation, reports, and trackers.
- Support the review and collation of monthly commercial reports including cost/value reconciliations, forecasts, and KPIs.
- Maintain accurate records of contract variations, change controls, and commercial correspondence.
- Manage applications for payments and support the commercial managers in processing Procurement Support.
- Raise and manage purchase orders in line with procurement policies.
- Liaise with suppliers and subcontractors to obtain quotations and ensure timely delivery of goods/services.
- Support tendering activities including document preparation, bid evaluation coordination, and supplier onboarding.
- Maintain procurement logs and ensure audit‑ready documentation.
- Assist with invoice reconciliation and resolving payment queries.
- Maintain commercial databases and ensure data integrity.
- Act as a point of contact for internal teams and external suppliers regarding commercial queries.
- Support Commercial Managers in meetings by preparing agendas, taking minutes, and following up on actions.
What You Will Bring:
- Commercial and procurement administration: Support daily procurement activities, manage contracts, assist with tenders, and maintain supplier relations.
- Compliance and governance: Ensure activities and documents meet all legal and organisational standards; help with audits as needed.
- Document preparation and control: Prepare and manage key documents, keeping records accurate and organised.
- Data Management: Maintain and analyse data, produce reports, and support decision‑making with up‑to‑date information.
- Strong organisational skills and attention to detail.
- Proficient in Microsoft Office Suite, especially Excel and Word.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and work to deadlines.
- NVQ Level 3 or equivalent in Business Administration or Commercial Practice.
- Working knowledge of PFI or other FM‑related contract frameworks.
- Previous experience in a commercial or procurement administrative role, ideally within FM or construction.
We welcome applications from a diverse range of candidates.
Why join Amey:
- Remuneration – Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions.
- Career Growth – Shine in your career with advancement opportunities.
- Training Opportunities – Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
- Holidays – Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
- Pension – Generous pension scheme, with extra contributions from Amey.
- Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
- Exclusive Discounts – Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
- Give Back to community – Two Social Impact Days each year, for volunteering and fundraising opportunities.
- Family friendly policies for new parents or if you provide care for a dependant.
- Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey.
Administrator employer: Amey
At Amey, we pride ourselves on being an excellent employer, offering a vibrant and inclusive work culture that supports your professional growth. With a commitment to long-term career development, competitive remuneration, and comprehensive training opportunities, our Birmingham-based team enjoys the flexibility of hybrid working while contributing to meaningful projects in Complex Facilities. Join us to be part of a community that values diversity, provides generous benefits, and encourages giving back through social impact initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. The more comfortable you are talking about your experience, the better you’ll come across during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrator role. Highlight your experience in commercial administration and procurement, and show us how your skills align with what we're looking for.
Showcase Your Organisational Skills:We love candidates who can juggle multiple tasks! In your application, give examples of how you've managed priorities and maintained attention to detail in previous roles. This will really catch our eye.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your communication skills shine through, so make every word count!
Apply Through Our Website:Don't forget to submit your application via our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Amey
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with contract documentation, procurement processes, and financial reconciliations. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Administrator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple priorities or maintained accurate records. This will highlight your ability to handle the demands of the job effectively.
✨Brush Up on Microsoft Office Skills
Since proficiency in Microsoft Office, especially Excel and Word, is crucial for this role, take some time to practice. Be ready to discuss how you've used these tools in previous roles, whether for data management, report preparation, or document control.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and what success looks like in this role. This shows that you're not only interested in the position but also in how you can contribute to the team.
