At a Glance
- Tasks: Source and manage venues for exciting events, ensuring top-notch delivery and client satisfaction.
- Company: Join a dynamic team in the meetings and events industry, known for its collaborative spirit.
- Benefits: Enjoy flexible work arrangements, competitive pay, and opportunities for professional growth.
- Other info: Remote and hybrid work options available, with a focus on teamwork and innovation.
- Why this job: Be a trusted advisor, making impactful connections while working with diverse clients and venues.
- Qualifications: Fluency in German and experience in event sourcing are essential; strong communication skills a must.
The predicted salary is between 36000 - 60000 £ per year.
This role is responsible for ensuring top level delivery of venue finding requirements for identified client accounts and to be a trusted advisor to all clients within this specialist area. As a Venue Sourcing Specialist, a highly efficient and excellent quality of delivery to each project managed is required as well as a can-do attitude. Fluency in German is required for this role.
In addition, the Sourcing Specialist is expected to forge and develop excellent relationships across all levels of the M&E business, imparting best in class market knowledge of meeting facilities and providers and thus supporting clients’ key objectives in meeting arranging. Driving income levels into the business at every opportunity, reducing cancellation levels significantly and encouraging other team members to do the same.
Main Responsibilities- Sourcing Events Presale Process
- Identify stakeholder needs
- Upholds the process and tracks to timelines
- Works with Manager to facilitate the total completion of projects
- Proactively escalates potential client, program or delivery issues for timely resolution
- Destination Expertise
- Gives counsel and expert opinion on appropriate geographical location and venues that would best fit client needs
- Engages M&E team members both locally and globally to leverage experience in proposals and recommendations to clients
- Engages appropriate third parties for quotes and proposals in a timely manner
- Develops supplier relationships and works with Manager on identifying gaps in destinations and FAMs or Educational trips that would fill the void
- Financial & Contract Management
- Identifies ancillary revenue sources and/or cost savings opportunities
- Develops budget for meeting which includes negotiating all vendor contracts, independently related to a particular event, such as hotels, DMC and transportation companies
- Reviews and vets all contracts and follows SOP for signature authority when signing on behalf of clients
- Cross Functionality
- Works collaboratively across teams to ensure a seamless delivery to the client and conducts turnover meetings as appropriate
- Time Management
- Tracks all time accurately and against each program to ensure profitability and pricing guidelines are accurate with current and future proposals
- Contracts
- Negotiates best possible rates and program concessions leveraging client supplier relationships
- Understands the client contract process, legal addendums; ensuring client/BD is appropriately informed of and represented in all terms and conditions contained within
- Stays current with supplier agreements, relationships and industry trends through attendance at bi-monthly team meetings, supplier presentations, educational trips and industry trade shows
- Identifies up-selling opportunities and actions or informs manager
- Leads work-in-progress calls and keeps line management apprised of proposal status and seeks updates on weekly sales calls as needed
- Provides feedback to Manager as requested regarding sourcing project team performance and delivery
- Perform other duties as assigned
- Experience & education: An equivalent combination of education and experience may be considered
- College diploma or degree in related field
- Minimum of 3 years of current relative meeting/sourcing experience, including at least 1 year handling large and more complex events
- Languages: Effective communication in English and German
- Knowledge, skills and abilities (KSAs)
- Superior knowledge of Microsoft Office products and Cvent
- Expert travel industry knowledge
- Extensive knowledge of Project Management procedures
- Knowledge of electronic meeting management tool
- Excellent oral/written communication skills in both English and German to communicate internally and externally
- Critical thinking skills
- Strong organization, planning and attention to detail
- Exceptional customer service skills
- Strong negotiating skills
- Ability to set priorities and multitask in a fast-paced, multi-project environment
- Talent to work as a team player and independently
- Capability to process financial information
- Ability to travel to events as needed
- Capability to learn quickly
- Travel 5% of the time
Venue Sourcing Specialist in Peterborough employer: Amex GBT Meetings & Events
As a Venue Sourcing Specialist at our company, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. We offer a flexible work arrangement, including remote and hybrid options, allowing you to balance your professional and personal life while working with a diverse team of experts. With a commitment to excellence and innovation, we empower our employees to build strong client relationships and drive success in the meetings and events industry.
Contact Details:
Amex GBT Meetings & Events Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Venue Sourcing Specialist in Peterborough
✨Tip Number 1
Network like a pro! Reach out to industry contacts on LinkedIn or attend local events. Building relationships can open doors that job applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as a Venue Sourcing Specialist align with their needs.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the role, highlighting your experience in sourcing and client management.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows your enthusiasm for joining our team.
We think you need these skills to ace Venue Sourcing Specialist in Peterborough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Venue Sourcing Specialist role. Highlight your experience in sourcing venues and managing events, and don’t forget to mention your fluency in German!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your can-do attitude and how you’ve successfully built relationships in the M&E industry. Let us see your personality!
Showcase Your Skills:We want to see your expertise in action! Mention specific tools like Microsoft Office and Cvent that you’re proficient in, and give examples of how you’ve used them to drive successful outcomes.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with StudySmarter.
How to prepare for a job interview at Amex GBT Meetings & Events
✨Know Your Venues
Before the interview, dive deep into the types of venues that are popular in the M&E industry. Familiarise yourself with recent trends and specific locations that might be relevant to the role. This will show your potential employer that you’re not just interested in the job, but also passionate about the industry.
✨Showcase Your Negotiation Skills
Prepare examples of past experiences where you successfully negotiated contracts or secured better rates for clients. Be ready to discuss your approach and the outcomes. This will highlight your strong negotiating skills, which are crucial for a Venue Sourcing Specialist.
✨Fluency is Key
Since fluency in German is required, practice speaking and writing in German before the interview. You might even want to prepare a few key phrases related to venue sourcing in German to demonstrate your language skills. This will set you apart and show your commitment to the role.
✨Demonstrate Team Collaboration
Think of examples where you’ve worked collaboratively across teams to achieve a common goal. Be prepared to discuss how you can contribute to a seamless delivery for clients. This will illustrate your ability to work as a team player, which is essential for this position.
