At a Glance
- Tasks: Source and manage venues for exciting events, ensuring top-notch delivery.
- Company: Join a dynamic team in the meetings and events industry.
- Benefits: Flexible work arrangements, competitive salary, and opportunities for professional growth.
- Other info: Collaborative environment with opportunities to travel and learn.
- Why this job: Be a trusted advisor and make a real impact on client events.
- Qualifications: Fluency in German and experience in venue sourcing required.
The predicted salary is between 36000 - 60000 £ per year.
Purpose of the role: This role is responsible for ensuring top level delivery of venue finding requirements for identified client accounts and to be a trusted advisor to all clients within this specialist area. As a Venue Sourcing Specialist, a highly efficient and excellent quality of delivery to each project managed is required as well as a can-do attitude. Fluency in German is required for this role.
In addition, the Sourcing Specialist is expected to forge and develop excellent relationships across all levels of the M&E business, imparting best in class market knowledge of meeting facilities and providers and thus supporting clients’ key objectives in meeting arranging. Driving income levels into the business at every opportunity, reducing cancellation levels significantly and encouraging other team members to do the same.
Main Responsibilities
- Sourcing Events Presale Process: Identify stakeholder needs, uphold the process and track to timelines, work with Manager to facilitate the total completion of projects, proactively escalate potential client, program or delivery issues for timely resolution.
- Destination Expertise: Give counsel and expert opinion on appropriate geographical location and venues that would best fit client needs, engage M&E team members both locally and globally to leverage experience in proposals and recommendations to clients, engage appropriate third parties for quotes and proposals in a timely manner, develop supplier relationships and work with Manager on identifying gaps in destinations and FAMs or Educational trips that would fill the void.
- Financial & Contract Management: Identify ancillary revenue sources and/or cost savings opportunities, develop budget for meetings which includes negotiating all vendor contracts, independently related to a particular event, such as hotels, DMC and transportation companies, review and vet all contracts and follow SOP for signature authority when signing on behalf of clients.
- Cross Functionality: Work collaboratively across teams to ensure a seamless delivery to the client and conduct turnover meetings as appropriate.
- Time Management: Track all time accurately and against each program to ensure profitability and pricing guidelines are accurate with current and future proposals.
- Contracts: Negotiate best possible rates and program concessions leveraging client supplier relationships, understand the client contract process, legal addendums; ensuring client/BD is appropriately informed of and represented in all terms and conditions contained within, stay current with supplier agreements, relationships and industry trends through attendance at bi-monthly team meetings, supplier presentations, educational trips and industry trade shows, identify up-selling opportunities and actions or inform manager.
- Lead work-in-progress calls and keep line management apprised of proposal status and seek updates on weekly sales calls as needed, provide feedback to Manager as requested regarding sourcing project team performance and delivery, perform other duties as assigned.
Qualifications
- An equivalent combination of education and experience may be considered.
- College diploma or degree in related field.
- Minimum of 3 years of current relative meeting/sourcing experience, including at least 1 year handling large and more complex events.
- Languages: Effective communication in English and German.
- Knowledge, skills and abilities (KSAs): Superior knowledge of Microsoft Office products and Cvent, expert travel industry knowledge, extensive knowledge of Project Management procedures, knowledge of electronic meeting management tool, excellent oral/written communication skills in both English and German, critical thinking skills, strong organisation, planning and attention to detail, exceptional customer service skills, strong negotiating skills, ability to set priorities and multitask in a fast-paced, multi-project environment, talent to work as a team player and independently, capability to process financial information, ability to travel to events as needed, capability to learn quickly.
Travel: 5% of the time.
Work Arrangement: Remote, Hybrid (average of min. 2 days), Onsite-CWT Office.
Venue Sourcing Specialist in Glasgow employer: Amex GBT Meetings & Events
As a Venue Sourcing Specialist at our company, you will thrive in a dynamic and supportive work culture that prioritises employee growth and development. We offer competitive benefits, including flexible working arrangements and opportunities for professional advancement, all while fostering a collaborative environment where your expertise in venue sourcing can shine. Join us in a role that not only challenges you but also allows you to make a meaningful impact on our clients' success.
Contact Details:
Amex GBT Meetings & Events Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Venue Sourcing Specialist in Glasgow
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy about reaching out to potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Practice your pitch! You never know when you’ll get a chance to impress someone. Prepare a short, snappy introduction about yourself and your experience as a Venue Sourcing Specialist. We want you to be ready to shine when the opportunity arises!
✨Tip Number 3
Show off your expertise! When chatting with potential employers or networking contacts, share your insights about venue sourcing and the latest trends in the M&E business. We want you to position yourself as a knowledgeable resource that they can trust.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative. So, don’t wait around – get your application in and let’s make things happen!
We think you need these skills to ace Venue Sourcing Specialist in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Venue Sourcing Specialist role. Highlight your relevant experience in venue finding and client management, and don’t forget to showcase your fluency in German!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that demonstrate your can-do attitude and ability to build relationships in the M&E business.
Showcase Your Skills:Don’t just list your skills; show us how you’ve used them! Whether it’s negotiating contracts or managing complex events, provide examples that illustrate your expertise and attention to detail.
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to keep track of your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Amex GBT Meetings & Events
✨Know Your Venues
Before the interview, dive deep into the types of venues that are popular in the M&E industry. Familiarise yourself with recent trends and specific locations that might be relevant to the role. This will not only show your passion but also your expertise in venue sourcing.
✨Showcase Your Negotiation Skills
Prepare examples of past experiences where you successfully negotiated contracts or secured better rates for clients. Be ready to discuss your approach and the outcomes. This will demonstrate your strong negotiating skills, which are crucial for a Venue Sourcing Specialist.
✨Fluency in German is Key
Since fluency in German is required, practice speaking about your experiences and knowledge in both English and German. You might be asked to switch languages during the interview, so being prepared will help you stand out as a strong candidate.
✨Emphasise Team Collaboration
Highlight your ability to work collaboratively across teams. Share specific examples of how you've engaged with different stakeholders to ensure seamless delivery of projects. This will showcase your teamwork skills, which are essential for this role.
